Accounts Payable Specialist

TES Staffing; City of Rochester (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

TES Staffing is seeking an Accounts Payable & Accounting Specialist to join the Rochester area finance team. This role ensures accuracy in payables and supports month-end close processes, maintaining clean records and timely payments.

Ideal candidates have strong bookkeeping knowledge and proficiency in Excel, Word, and accounting software. Compensation starts between $55–60K annually with growth potential based on performance.

Qualifications

• Strong understanding of bookkeeping principles and GAAP.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience working with accounting software systems.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to follow both written and verbal instructions with accuracy.

Responsibilities

• Manage full accounts payable process including invoice review, coding and entry.
• Assign vendor numbers and verify correct GL and accounting codes.
• Maintain vendor records and ensure accurate supplier data and documentation.
• Investigate and resolve vendor inquiries and payment discrepancies promptly.
• Match invoices with packing slips and receiving documents for accuracy.
• Prepare, process and distribute vendor payments including check runs.
• Maintain organized and compliant accounting files and docs.
• Reconcile EFT bank statements and company credit card statements.
• Prepare weekly general ledger proof reports.
• Assist with monthly purchase journal reconciliation and tax summaries.
• Support month-end close activities and other accounting initiatives.

Skills

Bookkeeping

GAAP

Microsoft Excel

Microsoft Word

Accounting Software

Education

High School Diploma or equivalent

Associate’s Degree in Business, Accounting, or related field

Tools

Accounting software systems

Job description

Job Description

Job Description

** Accounts Payable & Accounting Specialist - Direct Hire!**

TES Staffing is partnering with a well-established and growing organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role plays a critical part in ensuring the accuracy and efficiency of the organization’s accounts payable process while supporting broader accounting operations, including month-end close activities.

The ideal candidate will bring strong attention to detail, organizational skills, and a solid understanding of bookkeeping practices. This individual will collaborate closely with the accounting team to maintain accurate financial records, resolve discrepancies, and ensure vendors are paid accurately and on time.

** Compensation starting between $55-60K annually**, with the opportunity to grow based on experience and performance.

Key Responsibilities

• Manage the full accounts payable process , including invoice review, coding, and entry into the accounting system
• Assign vendor numbers and verify correct general ledger and accounting codes
• Maintain vendor records and ensure accurate supplier information and invoice documentation
• Investigate and resolve vendor inquiries and payment discrepancies in a timely manner
• Match invoices with packing slips and receiving documentation to ensure accuracy
• Prepare, process, and distribute vendor payments , including check runs
• Maintain organized and compliant accounting files and documentation
• Reconcile EFT bank statements and company credit card statements , ensuring proper GL coding
• Prepare weekly general ledger proof reports
• Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team
• Support month-end closing activities and other accounting initiatives as needed
• Perform additional accounting or administrative duties as assigned

Required Skills & Qualifications

• Strong understanding of bookkeeping principles and generally accepted accounting practices
• High proficiency in Microsoft Office , particularly Excel and Word
• Experience working with accounting software systems
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to follow both written and verbal instructions with accuracy

Education & Experience

• ** High School Diploma or equivalent required**
• ** Associate’s Degree in Business, Accounting, or a related field preferred**
• ** 2–4 years of bookkeeping or accounting experience** required

Physical Requirements

• Ability to sit, stand, walk, and use hands frequently throughout the workday
• Occasionally required to reach, bend, stoop, kneel, crouch, or crawl
• Must be able to lift and/or move up to 50 pounds when necessary

Company Description

TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!

Company Description

TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!