Accounts Receivable & Billing Assistant - Entry-Level

Virtuoso Criminal And Dui Lawyers P; Hayward (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid time off

Opportunity for advancement

Bonus based on performance

Job summary

Virtuoso Criminal and DUI Lawyers in Hayward is seeking an entry-level Accounts Receivable & Billing Assistant to join our team. The role trains the right candidate in client invoicing, payments, and billing records within a small law-firm setting.

The ideal candidate enjoys numbers, communicates professionally with clients, and stays organized while following through on balances. Prior accounting or law-firm experience is welcome but not required.

Qualifications

• High school diploma or equivalent required.
• Prior billing, accounts receivable, bookkeeping, accounting, or office experience is a plus, but not required.
• Law firm experience is a plus, but not required.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Professional and confident communication with clients.
• Comfortable speaking with clients regarding payments and balances.
• Ability to handle sensitive financial information with discretion.
• Comfortable making collection calls and following up consistently.
• Ability to work independently while also being a team player.
• Basic computer skills and ability to learn new software.
• Spanish-speaking ability is preferred but not required.

Responsibilities

• Prepare and process client invoices and billing statements
• Post and record client payments accurately
• Monitor accounts receivable and identify outstanding balances
• Contact clients by phone regarding overdue balances and payments
• Follow up with clients regarding payment arrangements and plans
• Process credit card and electronic payments
• Assist with account reconciliations and maintaining billing records
• Maintain and update client account information
• Prepare accounts receivable reports and aging reports
• Communicate with attorneys, paralegals, and staff regarding client balances and billing issues
• Respond to client questions regarding invoices and payments
• Assist with other billing and administrative duties as needed

Skills

Attention to detail

Organizational skills

Professional communication

Discretion with sensitive information

Independent and team oriented

Spanish speaking (preferred)

Education

High school diploma or equivalent

Job description

Virtuoso Criminal and DUI Lawyers in Hayward is seeking an entry-level Accounts Receivable & Billing Assistant to join our team. The role trains the right candidate in client invoicing, payments, and billing records within a small law-firm setting.

The ideal candidate enjoys numbers, communicates professionally with clients, and stays organized while following through on balances. Prior accounting or law-firm experience is welcome but not required.