Accounting Administrative Assistant

Berding-; Walnut Creek (CA); On-site; USD 29,000 - 40,000; Full time

Job summary

Berding- Law Firm in Walnut Creek, CA is seeking an entry-level Accounting Administrative Assistant to support our accounting and administrative operations in a professional law firm environment focused on construction defect litigation.

This full-time role (37.5 hours per week) offers $25.00 per hour and provides opportunities to learn and apply basic accounting, accounts receivable tasks, data entry, and file management while maintaining accuracy and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Basic to intermediate Excel skills required.
• Basic understanding of accounting or billing preferred.
• Law firm experience is a plus but not required.

Responsibilities

• Maintain and organize accounting and billing data, invoices, and records with high accuracy.
• Assist with accounts receivable and client invoicing to support timely payments.
• Help with reconciliations, updates to spreadsheets, and accuracy checks.
• Provide administrative support to accounting, including correspondence and meeting coordination.
• Keep electronic and physical accounting files organized and up to date.
• Assist with special projects and other accounting or admin duties as assigned.

Skills

Professional communication

Customer service

Attention to detail

Excel skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounting Administrative Assistant

Full-time Regular Walnut Creek, CA, US

Position: Accounting Administrative Assistant

Employment Type: Full-Time, 37.5 hours per week

Compensation:$25.00 per hour

We are seeking an entry-level/junior Accounting Administrative Assistant to support our accounting and administrative operations. This role is ideal for someone with basic accounting or billing knowledge, comfort working in Excel, and a willingness to learn our processes and systems in a professional law firm environment.

Company Overview: Our law firm provides legal services with a focus on construction defect litigation. We value professionalism, accuracy, ethical standards, and strong client service.

Responsibilities:

• Maintain, scan, save, and organize accounting and billing data, invoices, documents, and supporting records with a high degree of accuracy.
• Assist with accounts receivable functions, including reviewing and organizing client invoices and regular contact with clients supporting timely payment processing and collection efforts.
• Assist with basic reconciliations, spreadsheet updates, and review of accounting records for accuracy.
• Provide administrative support to the accounting department, including correspondence, document preparation, and coordination of meetings as needed.
• Maintain accurate and organized electronic and physical accounting files.
• Assist with special projects and other accounting or administrative duties as assigned.

Requirements:

• High school diploma or equivalent required.
• Professional communication and customer service skills.
• Basic to intermediate Microsoft Excel skills, including sorting, filtering, formatting, and basic formulas.
• Basic understanding of accounting or legal billing preferred.
• Accounting software experience preferred; training will be provided on firm-specific systems.
• Law firm experience is a plus but not required.
• Dependable and organized, with strong attention to detail and accuracy when working with numbers and repetitive tasks.
• Ability to handle confidential information with discretion.