Accounts Receivable Associate - Entry-Level Finance

SWARCO; Vista (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Educational reimbursement

Employee discount program

Paid time off

Job summary

SWARCO McCain is seeking a detail-oriented Accounts Receivable Assistant to support the finance team with billing, payment processing, and customer account management. This entry-level role offers exposure to compliance documentation and audits within a team-focused environment.

The position emphasizes accuracy, organization, and the ability to handle multiple tasks in a fast-paced setting, with opportunities for growth and employee benefits.

Qualifications

• Must be computer literate with spreadsheets and word processing.
• Experience with Microsoft Dynamics software helpful but not required.
• Ability to follow up on pending issues and meet deadlines.
• Ability to work in a high volume and fast paced environment.
• Must be organized and detail oriented with the ability to multi-task.

Responsibilities

• Create new customer accounts.
• Prepare and send preliminary notices in accordance with contractual and statutory requirements.
• Process Lien Waiver releases.
• Release sales order from credit hold.
• Post and apply customer payments accurately.
• Collect, review and maintain customer resale certificates to ensure tax compliance.
• Track expiration dates and request updated resale certificates as needed.
• Respond to customer inquiries related to billing, payments, notices, and tax documentation.
• Support audits and financial reporting as needed.

Skills

Detail-oriented

Time management

Communication

Prioritization

Tools

Microsoft Dynamics

Job description

SWARCO McCain is seeking a detail-oriented Accounts Receivable Assistant to support the finance team with billing, payment processing, and customer account management. This entry-level role offers exposure to compliance documentation and audits within a team-focused environment.

The position emphasizes accuracy, organization, and the ability to handle multiple tasks in a fast-paced setting, with opportunities for growth and employee benefits.