Accounts Receivable Associate

Tennessee Board of Regents (TBR); Jackson (TN); On-site; USD 32,000 - 45,000; Full time

Job summary

TCAT-Jackson in Jackson, TN, within Fiscal Services, seeks an Accounts Receivable Associate to manage receivables, process financial aid funds, and handle daily cash activities.

Responsibilities include invoicing, posting journal entries, and coordinating deposits for bookstore and registration operations. Excellent communication and organizational skills are essential for this clerical role.

Qualifications

• Technical diploma or Associate degree preferred.
• Minimum of one year of experience in accounts receivable or related financial operations.
• Three years of experience in a post-secondary institution is preferred.

Responsibilities

• Coordinate collection of outstanding receivables and delinquent accounts.
• Process and verify financial aid funds per established policies and procedures.
• Manage payment receipting and daily cash handling.
• Prepare invoices and billing for accounts receivable.
• Post journal entries related to cash management and adjustments.
• Monitor student charges for third-party funding programs.
• Coordinate cash and credit card deposits for bookstore and registration operations.
• Maintain accurate financial records for audits and reporting requirements.

Skills

Communication skills

Multitasking

Organizational skills

Customer service

Education

Technical diploma or Associate’s degree preferred

Tools

Excel

Accounts Receivable software

Job description

Title: Accounts Receivable Associate

Employee Classification: Clerical & Secretarial

Institution: TCAT-Jackson

Department: Fiscal Services

Campus Location: TCAT Jackson

Job Summary

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
• Process, verify, and distribute financial aid funds in accordance with established policies and procedures.
• Manage payment receipting activities and daily cash handling functions.
• Prepare and distribute invoices for accounts receivable billing.
• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.
• Coordinate and monitor student charges for third-party funding sources and related programs.
• Facilitate and coordinate student purchases with approved external vendors.
• Prepare and process cash and credit card deposits for bookstore and registration operations.
• Post bookstore charges and payments accurately to student accounts.
• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
• Prepare invoices and billing documentation for Special Industry training contracts and related services.
• Monitor returned checks and initiate appropriate collection and recovery efforts.
• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.
• Perform other related duties as assigned.

Job Duties

Minimum Qualifications

• Requires a technical diploma, Associate’s degree preferred.
• Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
• Three years of experience working in a post-secondary institution is preferred.

Preferred Qualifications

Knowledge, Skills, and Abilities

• Evidence of excellent communication and computer skills.
• Ability to multitask.
• Possess organizational skills with attention to detail and accuracy.
• Exceptional customer service skills.

Physical Demands / Working Conditions

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