Accounts Receivable Associate

Motlow; Jackson (TN); On-site; USD 33,000 - 48,000; Full time

Job summary

Motlow College seeks an Accounts Receivable Associate at TCAT-Jackson to support Fiscal Services. The role coordinates collection of outstanding receivables, processes financial aid funds, and handles daily cash and payment receipting.

The ideal candidate has a technical diploma or Associate’s degree and at least one year in accounts receivable or related fields; experience in a post-secondary setting is preferred. Strong communication and attention to detail are essential.

Qualifications

• Requires a technical diploma, Associate’s degree preferred.
• Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
• Three years of experience working in a post-secondary institution is preferred.

Responsibilities

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
• Process, verify, and distribute financial aid funds in accordance with established policies and procedures.
• Manage payment receipting activities and daily cash handling functions.
• Prepare and distribute invoices for accounts receivable billing.
• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.
• Coordinate and monitor student charges for third-party funding sources and related programs.
• Facilitate and coordinate student purchases with approved external vendors.
• Prepare and process cash and credit card deposits for bookstore and registration operations.
• Post bookstore charges and payments accurately to student accounts.
• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
• Prepare invoices and billing documentation for Special Industry training contracts and related services.
• Monitor returned checks and initiate appropriate collection and recovery efforts.
• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.
• Perform other related duties as assigned.

Skills

Excellent communication

Computer skills

Multitasking

Attention to detail

Customer service

Education

Associate’s degree preferred

Technical diploma

Job description

Title: Accounts Receivable Associate

Employee Classification: Clerical & Secretarial

Institution: TCAT-Jackson

Department: Fiscal Services

Campus Location: TCAT Jackson

Job Summary

• Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.


• Process, verify, and distribute financial aid funds in accordance with established policies and procedures.


• Manage payment receipting activities and daily cash handling functions.


• Prepare and distribute invoices for accounts receivable billing.


• Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.


• Coordinate and monitor student charges for third-party funding sources and related programs.


• Facilitate and coordinate student purchases with approved external vendors.


• Prepare and process cash and credit card deposits for bookstore and registration operations.


• Post bookstore charges and payments accurately to student accounts.


• Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.


• Prepare invoices and billing documentation for Special Industry training contracts and related services.


• Monitor returned checks and initiate appropriate collection and recovery efforts.


• Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.


• Perform other related duties as assigned.

Job Duties

Minimum Qualifications

• Requires a technical diploma, Associate’s degree preferred.


• Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.


• Three years of experience working in a post-secondary institution is preferred.

Preferred Qualifications

Knowledge, Skills, and Abilities

• Evidence of excellent communication and computer skills.


• Ability to multitask.


• Possess organizational skills with attention to detail and accuracy.


• Exceptional customer service skills.

Physical Demands / Working Conditions

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