Accounts Receivable Administrator Receptionist

Opti Staffing Group; Lake Oswego (OR); On-site; USD 34,000 - 39,000; Full time

Job summary

Opti Staffing Group is partnering with a well established family-owned construction company in Lake Oswego, OR to hire an Accounts Receivable Administrator / Receptionist. This on-site role combines AR responsibilities with light office duties, including answering phones and supporting multiple departments.

You will manage invoicing, payments, AR follow-up, collections, and assist with accounting tasks while coordinating with production for billing schedules and supplier/vendor payments.

Qualifications

• Two years of bookkeeping experience or an Associate degree in Accounting.
• Accounts Receivable experience
• Collections experience strongly preferred
• Attention to detail and accurate data entry
• Excellent customer service and phone communication skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Sage 100 or QuickBooks experience is a plus
• Construction or homeowners insurance experience is a bonus

Responsibilities

• Handle customer invoicing and payment processing
• Manage Accounts Receivable and follow up on outstanding balances
• Handle collections, billing disputes, and account reconciliation
• Coordinate with production to establish customer billing schedules
• Assist customers with tracking insurance claim payments
• Track and approve vendor fees
• Answer incoming phones and provide excellent customer service
• Monitor and distribute office mail
• Help Accounts Payable with invoice entry and other tasks as needed
• Order and stock office and kitchen supplies
• Provide administrative support to estimators and production
• Jump in on miscellaneous office projects

Skills

Accounts Receivable

Invoicing

Collections

Customer service

Excel

Outlook

Sage 100

QuickBooks

Data entry

Education

Associate degree in Accounting

Tools

Sage 100

QuickBooks

Job description

Accounts Receivable Administrator / Receptionist Location: Lake Oswego, OR Pay: $25-28/hr DOE Schedule: Monday through Friday *ON SITE*

Who We Are:

We are partnering with a well established, family owned construction company in Lake Oswego that is looking for a dependable, organized Accounts Receivable professional to join their team. This is one of those roles where you get to wear a few different hats! The primary focus is Accounts Receivable and collections, but you will also answer phones, help with light office administration, and jump in to support Accounts Payable and other departments when needed. If you like being the person who keeps things organized, keeps the money moving, and knows what is happening around the office, this could be a great fit!

What You’ll Do:

• Handle customer invoicing and payment processing
• Manage Accounts Receivable and follow up on outstanding balances
• Handle collections, billing disputes, and account reconciliation
• Coordinate with production to establish customer billing schedules
• Assist customers with tracking insurance claim payments
• Track and approve vendor fees
• Answer incoming phones and provide excellent customer service
• Monitor and distribute office mail
• Help Accounts Payable with invoice entry and other tasks as needed
• Order and stock office and kitchen supplies
• Provide administrative support to estimators and production
• Jump in on miscellaneous office projects because smaller offices always have a little bit of "Hey, can you help me with this?"

What’s In It for You:

• $25/hr
• Monday through Friday schedule
• Opportunity to join a smaller, established company where your work truly matters
• Variety in your day instead of doing the exact same thing for eight hours
• A role where you can take ownership of Accounts Receivable while still interacting with customers and your team
• Opportunity to become an important, go to member of the office

What You Need to Have:

• At least two years of bookkeeping experience or an Associate degree in Accounting
• Accounts Receivable experience
• Collections experience strongly preferred
• Strong attention to detail and accurate data entry skills
• Excellent customer service and phone communication skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong analytical and basic math skills
• Ability to stay organized, manage your time, and work independently
• Sage 100 or QuickBooks experience is a plus
• Construction or homeowners insurance experience is a bonus