Accounts Receivable Administrator

Trinity Industries; Dallas, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Trinity Industries in Dallas, TX is seeking an Accounts Receivable Administrator to manage collection and resolution of B2B invoices from existing clients, maintaining daily communication with customers and internal teams while supporting change initiatives.

The role requires strong organizational skills, ability to prioritize workloads, and experience with ERP systems such as Oracle or SAP; 3+ years in AR/collections preferred; high school diploma with accounting/finance degree preferred.

Qualifications

• High school diploma required; degree preferred in accounting/finance/business management.
• Minimum 3 years of B2B collections or AR in corporate setting.
• Excellent communication & presentation skills for engaging at all levels.
• Strong interpersonal skills for building relationships in a complex org.
• Ability to influence others toward common goals.
• Proficiency in Microsoft Office including Excel and Word.
• Attention to detail with accuracy.
• Self-starter with ability to work independently.
• Experience with Oracle, SAP, PeopleSoft or other ERP systems preferred.
• Strong analytical, organizational, time management and multi-tasking skills.
• Able to analyze large data using pivot tables and formulas.

Responsibilities

• Performs outgoing collection activities and meets SLA timelines.
• Reduces outstanding balances month over month.
• Collaborate across units to resolve issues.
• Establishes timeframes and holds customers accountable for payment arrangements.
• Performs account reconciliations and payment research.
• Collect/monitor customer payments by due dates and allocate funds.
• Resolves client billing disputes with credits/adjustments.
• Identify root causes of delinquency and escalate as needed.
• Research unapplied cash and deposits to minimize balances.
• Enforces adherence to collection policies and procedures.
• Delivers monthly reviews of delinquency trends to leadership.
• Performs other duties as required.

Skills

Communication skills

Interpersonal skills

Attention to detail

Time management

Analytical skills

Microsoft Excel

ERP systems

Self-motivation

Problem solving

Accounts receivable

Education

Bachelor's degree in accounting/finance/business management

Tools

Oracle

SAP

PeopleSoft

Microsoft Office

Job description

Job Description - Accounts Receivable Administrator (2600943)

Job Description

Accounts Receivable Administrator - ( 2600943 )

Description

Trinity Industries is looking for an Accounts Receivable Administrator based at our office in Dallas, TX. The position is responsible for the collection and resolution of B2B outstanding accounts receivable invoices from the existing client base with varying levels of delinquency. Additionally, the Administrator is expected to perform all responsibilities with a commitment to providing superior service to Trinity Rail’s customers by maintaining daily communication with external customers, internal departments, and internal sales staff as well as implement change management initiatives. This position requires strong organizational skills with the ability to prioritize, plan and execute workload as well as additional duties assigned.

What You’ll Do:

• Performs outgoing collection requests (phone calls, emails, letters, etc.) and meet departmental SLA’s for acceptable
  follow up timeframes for assigned customer portfolio
• Creates value to the business by meeting outstanding aging balances reduction targets month over month
• Collaborate across various upstream, downstream, and lateral business units in order to achieve resolution
• Establishes timeframes and holds customers accountable to timely follow-up on payment arrangements and next steps
• Performs account reconciliations and analysis as needed which includes but not limited to payment research
• Collect/monitor customer payments in accordance with payment due dates and recommend allocation of funds daily
• Resolves client-billing disputes, troubleshooting and rescues accounts receivable delinquency through needed credits/adjustments application
• Identify root cause attributing to account delinquency and discuss/escalate to management and/or internal sales staff
• Review and research assigned accounts for application of unapplied cash and deposits in order to minimize aggregation of on account balances
• Enforces adherence to corporate collection policies and procedures
• Delivers monthly reviews of customer portfolio delinquency trends to provide line of sight to upper leadership
• Other duties as required or needed
  

Qualifications

What You’ll Need:

• High school diploma required, college degree in accounting/finance/business management preferred
• Minimum 3 years’ B2B collections and/or accounts receivable experience in a corporate setting
• Excellent communication & presentation skills with the ability to engage at all levels – from front line to executive
• Outstanding interpersonal skills with the ability to build relationships within a complex matrixed organization
• Ability to influence others through shared outcomes and common goals
• Proficiency in Microsoft Office including Excel and Word
• Must have attention to detail with an eye for accuracy.
• Creative, self-disciplined, and capable of identifying and completing critical tasks independently and with a sense of urgency.
• Ability to apply fundamental accounting knowledge to daily transactions
• Proven ability to be a self-starter with little direction.
• Experience with Oracle, SAP, PeopleSoft, or any other ERP system is preferred
• Strong analytical, organizational, time management and multi-tasking skills
• Able to comfortably analyze large quantities of data through usage of pivot tables, formulas, etc.