Accounts Receivable Administrator

Go Icon; Chicago (IL); Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Accounts Receivable Administrator to take charge of the full accounts receivable lifecycle. This role is crucial for maintaining accurate financial records and ensuring operational efficiency within a collaborative environment. You will manage incoming payments, reconcile accounts, and assist with audits while using top-notch accounting software. If you thrive in a dynamic, remote-friendly setting and have a passion for numbers, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in accounts receivable or finance operations.
• Proficient in accounting software and financial concepts.

Responsibilities

• Manage the full accounts receivable lifecycle including invoicing and collections.
• Collaborate with cross-functional teams to resolve billing discrepancies.

Skills

Accounts Receivable Management

Attention to Detail

Communication Skills

Financial Software Proficiency

Organizational Skills

Education

Bachelor's Degree in Finance or Accounting

Tools

QuickBooks

Chargeover

Vertex

Excel

Google Sheets

Job description

Job Title: Accounts Receivable Administrator

Department: Finance & Operations

Reports To: COO

Location: Chicago, IL (Preferred) – Remote Eligible

Position Summary

We’re seeking a detail-oriented and proactive Accounts Receivable Administrator to own the full accounts receivable lifecycle and support day-to-day operational needs in a dynamic and collaborative environment. This role plays a critical part in managing incoming payments, maintaining accurate financial records, and supporting cross-functional teams to ensure the efficiency of our finance and operations processes.

Key Responsibilities

Accounts Receivable (Primary Focus – ~85%)

• Own the end-to-end accounts receivable cycle, including generating invoices, applying payments, and managing collections.

• Process and record incoming payments accurately in the accounting system.

• Monitor aging reports, identify overdue accounts, and follow up directly with clients.

• Reconcile customer accounts and ensure all billing records are accurate and up to date.

• Collaborate with Sales, Customer Success, and Support teams to resolve billing discrepancies.

• Assist with monthly close processes and support external audits by preparing AR documentation and reports.

• Utilize accounting software such as QuickBooks, Chargeover, or Vertex to manage financial data.

Office Operations (Secondary Focus – ~15%)

• Support basic administrative functions such as coordinating vendor accounts, mailing checks/documents, or ordering supplies.

• Maintain up-to-date internal templates and documentation related to finance and operations workflows.

Qualifications

• 3+ years of experience in accounts receivable, finance operations, or a related accounting role.

• Proficient in accounting and financial software (QuickBooks, Chargeover, Vertex, Excel, Google Sheets).

• Strong understanding of core financial concepts, including debits, credits, and AR reconciliation.

• Excellent attention to detail, organization, and communication skills.

• Self-starter with the ability to manage tasks independently in a fast-paced, remote-friendly environment.

Why Join Us?

You’ll play a key role in driving financial accuracy and operational efficiency while working in a supportive, mission-driven culture. If you take pride in keeping things organized, love diving into numbers, and enjoy working with cross-functional teams, we’d love to meet you!