Accounts Receivable & Administrative Specialist

Keystone Cooperative, Inc.; Fremont, Northern (CA, KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health & Wellness

401(k) with company match

Life insurance

Disability coverage

Paid Time Off

Career Growth

Job summary

Keystone Cooperative, Inc. in Fremont, CA is seeking an energetic Feed Administrative Assistant to deliver customer service and provide essential clerical support at the branch.

The role includes handling accounts receivable, processing contracts, and coordinating daily office tasks to keep operations running smoothly. You will answer calls, verify and file contracts, process payments, and prepare reports while maintaining accuracy and urgency.

Qualifications

• High school diploma and 1–2 years related experience or equivalent.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office Suite.
• Excellent organizational skills and the ability to work well within strict time frames.
• Detail oriented with the ability to process work accurately with minimal errors.

Responsibilities

• Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.
• Actively communicate with customers to adjust billing, answer questions, etc.
• Process payments, orders, and requests accurately.
• Reconcile, process and file necessary paperwork.
• Process electronic files via email.
• Compile and submit finalized documentation.
• Download reports.
• Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Balance cash drawer daily.
• Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.
• Responsible for purchasing general office and break room supplies.
• Assist with special projects as needed.
• Performs other duties as assigned.

Skills

Verbal & written communication

MS Office Suite

Organization

Detail oriented

Multitasking

Analytical skills

Team player

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Keystone Cooperative, Inc. in Fremont, CA is seeking an energetic Feed Administrative Assistant to deliver customer service and provide essential clerical support at the branch.

The role includes handling accounts receivable, processing contracts, and coordinating daily office tasks to keep operations running smoothly. You will answer calls, verify and file contracts, process payments, and prepare reports while maintaining accuracy and urgency.