Accounts Receivable Admin Assistant - QuickBooks & Billing

Growing Engineering Firm in Carrollwood area; Tampa (FL); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Paid vacation/sick time

Paid holidays

Health coverage

Job summary

Growing Engineering Firm in Carrollwood area is seeking an Administrative Assistant / Accounts Receivable Clerk for our Tampa office. The role focuses on billing accuracy, QuickBooks maintenance, and timely client communication. Local candidates preferred for on-site work.

The ideal candidate will manage project setups, invoicing tasks, and data entry with strong attention to detail and organization. Full-time hours, benefits, and opportunities for growth are offered.

Qualifications

• QuickBooks experience preferred.
• Strong attention to detail.
• Accurate data processing skills.
• Clear written and verbal communications.
• Time management and organizational skills to coordinate and prioritize tasks.
• Intermediate user with Microsoft Office Suite.
• A team player with a positive attitude toward customers and co-workers.
• Conform with and abide by all company policies and work procedures.
• High School Diploma.

Responsibilities

• Set up new projects: verify invoicing contacts, create project folders, and register in tracking sheets.
• Keep QuickBooks billing details up to date (addresses, contacts, emails).
• Maintain passwords for third-party invoicing databases.
• Review monthly staff timesheets for Tampa office accuracy.
• Close completed projects in QuickBooks and update records.
• Collect data for invoices: time, vendor invoices, receipts, expenses.
• Prepare draft invoices and send to clients; issue final invoices monthly.
• Send weekly open invoices status report to management.
• Contact customers on outstanding invoices and disputes.
• Post customer payments in QuickBooks and manage subcontractor invoices/W-9s.
• Back up other admin tasks for the Tampa office.

Skills

QuickBooks experience

Attention to detail

Accurate data processing

Written and verbal communications

Time management

Microsoft Office

Team player

Policy compliance

Education

High School Diploma

Tools

QuickBooks

Microsoft Office Suite

Job description

Growing Engineering Firm in Carrollwood area is seeking an Administrative Assistant / Accounts Receivable Clerk for our Tampa office. The role focuses on billing accuracy, QuickBooks maintenance, and timely client communication. Local candidates preferred for on-site work.

The ideal candidate will manage project setups, invoicing tasks, and data entry with strong attention to detail and organization. Full-time hours, benefits, and opportunities for growth are offered.