Accounts Receivable Accountant

Advance Services Inc.; Beloit (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly Pay

Health benefits

Great referral incentives

Job summary

Advance Services Inc. is seeking an Accounts Receivable Accountant in Beloit, WI, with an 8:30 a.m. – 5:00 p.m. Monday–Friday schedule. You will manage accounts receivable aging, process payments, and support month-end close while maintaining accurate records in the ERP system.

The role requires an associate degree in accounting or equivalent, strong Excel skills, and experience with Dynamics GP or similar software. Weekly pay and comprehensive benefits are offered.

Qualifications

• Associate degree in accounting or equivalent work experience.
• Strong proficiency in Microsoft Excel.
• Experience with Microsoft Dynamics GP or comparable accounting software preferred.

Responsibilities

• Accounts Receivable Management: monitor aging reports and follow up with customers to ensure timely payment.
• Deductions and promotional allowances: maintain records of deals, promotions, rebates; reconcile deductions.
• Claims and dispute resolution: initiate claims and follow up to secure reimbursements.

Skills

Microsoft Excel

Accounts Receivable

Detail oriented

Education

Associate degree in accounting or equivalent

Tools

Microsoft Dynamics GP

ERP systems

Job description

Accounts Receivable Accountant 8:30 a.m. to 5:00 p.m. Monday-Friday

Duties and Responsibilities

• Accounts Receivable Management: Proactively monitor accounts receivable aging reports and follow up with customers regarding outstanding balances using the appropriate communication methods to ensure timely payment.
• Customer Deductions and Promotional Allowances: Maintain accurate records of customer‑specific deals, promotions, rebates, and other approved allowances. Review and reconcile customer deductions against authorized amounts.
• Claims and Dispute Resolution: Initiate claims and conduct timely follow‑up to secure reimbursement for freight charges, payment term discrepancies, unauthorized deductions, and other outstanding receivables.
• Communication and Collaboration: Communicate effectively with coworkers, supervisors, customers, and external business partners to maintain efficient workflows and ensure timely resolution of outstanding issues.
• New Customer Account Setup: Establish new customer accounts within the company’s ERP and tax systems. Knowledge of sales tax permits and resale certificates is preferred.
• Credit Card Processing: Process customer credit card payments through the designated online payment portal and ensure transactions are accurately recorded.
• Credit Limit Monitoring: Review customer credit limits and account status to verify compliance with established credit terms before releasing orders.
• Returns and Credit Processing: Enter and process customer returns and credit transactions accurately and in a timely manner.
• Cash Receipts and Payment Application: Prepare daily bank deposits and accurately apply customer payments to the appropriate accounts.
• Bank Reconciliation: Perform daily bank reconciliations to verify transaction accuracy and identify and resolve discrepancies.
• General Administrative Support: Perform additional administrative and office‑related duties as needed to support the efficient operation of the department.

Qualifications and Requirements

• Associate degree in accounting or equivalent relevant work experience.
• Strong proficiency in Microsoft Excel, including the ability to work accurately and efficiently with spreadsheets.
• Experience with Microsoft Dynamics GP or comparable accounting software is preferred.

Compensation

Compensation Compensation will be based on the candidate’s qualifications, relevant experience, and skill set.

Why work for Advance Services, Inc.

Advance Services is for and about people; we are your employment specialties.

Benefits

• Weekly Pay
• Fun safety and attendance incentives
• Health benefits to keep you and your family healthy
• Great referral incentives

Advance Services is an equal opportunity employer!