Accounts Payable & Travel Supervisor

Texas State University; San Marcos (TX); On-site; USD 51,000 - 61,000; Full time

Job summary

Texas State University is seeking an Accountant III to oversee travel functions and supervise staff in the travel pre-approval and expense reporting processes. You will use travel software, imaging, and accounting systems to process invoices, expense reports, and wire transfers while ensuring compliance with regulations.

You will monitor workflows, train campus staff on travel procedures, and adapt to workload changes, including nights and weekends during peak times and fiscal year-end reporting.

Qualifications

• Experience in processing payments and travel expenses in a business setting.
• Knowledge of accounts payable, travel accounting, and reconciliations.
• Familiarity with document imaging and data management.
• Experience using ERP systems for travel and accounting processes.
• Supervisory experience and staff coordination are required.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Excellent written and verbal communication abilities.
• Ability to work as part of a team and meet deadlines under pressure.
• Must be a current Texas State employee.

Responsibilities

• Supervise travel pre-approval and expense reporting staff.
• Monitor travel workflows using designated software and imaging systems.
• Ensure compliant processing of invoices, expense reports, and wire transfers.
• Maintain monthly general ledger reconciliations related to travel accounts.
• Train campus staff on travel procedures and update training materials.
• Adapt to workload changes and work nights/weekends during peak times.
• Prepare ad hoc and routine reports on travelers and cash advances as needed.

Skills

Accounts payable

Travel accounting

Document imaging

ERP system

Supervisory experience

Microsoft Office

Communication skills

Teamwork

Deadline driven

Current TX State employee

Education

Bachelor’s degree in accounting or related field

12 hours accounting coursework

Tools

ERP software

Job description

Texas State University is seeking an Accountant III to oversee travel functions and supervise staff in the travel pre-approval and expense reporting processes. You will use travel software, imaging, and accounting systems to process invoices, expense reports, and wire transfers while ensuring compliance with regulations.

You will monitor workflows, train campus staff on travel procedures, and adapt to workload changes, including nights and weekends during peak times and fiscal year-end reporting.