Accountant III

Texas State University; San Marcos (TX); Presencial; USD 51.000 - 61.000; Jornada completa

Descripción de la vacante

Texas State University is seeking an Accountant III to oversee travel functions and supervise staff in the travel pre-approval and expense reporting processes. You will use travel software, imaging, and accounting systems to process invoices, expense reports, and wire transfers while ensuring compliance with regulations.

You will monitor workflows, train campus staff on travel procedures, and adapt to workload changes, including nights and weekends during peak times and fiscal year-end reporting.

Formación

• Experience in processing payments and travel expenses in a business setting.
• Knowledge of accounts payable, travel accounting, and reconciliations.
• Familiarity with document imaging and data management.
• Experience using ERP systems for travel and accounting processes.
• Supervisory experience and staff coordination are required.
• Strong Microsoft Office skills (Excel, Word, PowerPoint).
• Excellent written and verbal communication abilities.
• Ability to work as part of a team and meet deadlines under pressure.
• Must be a current Texas State employee.

Responsabilidades

• Supervise travel pre-approval and expense reporting staff.
• Monitor travel workflows using designated software and imaging systems.
• Ensure compliant processing of invoices, expense reports, and wire transfers.
• Maintain monthly general ledger reconciliations related to travel accounts.
• Train campus staff on travel procedures and update training materials.
• Adapt to workload changes and work nights/weekends during peak times.
• Prepare ad hoc and routine reports on travelers and cash advances as needed.

Conocimientos

Accounts payable

Travel accounting

Document imaging

ERP system

Supervisory experience

Microsoft Office

Communication skills

Teamwork

Deadline driven

Current TX State employee

Educación

Bachelor’s degree in accounting or related field

12 hours accounting coursework

Herramientas

ERP software

Descripción del empleo

Job Opportunities at Texas State University

Job Category

Job Category Exempt

Compensation (Monthly Salary or Hourly Rate)

Compensation (Monthly Salary or Hourly Rate) $5,021.00 + commensurate with experience

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience in a business environment related to processing payment and/or travel expenses.
• Understanding of general accounts payable and travel expense accounting and reconciliations.
• General knowledge of document imaging.
• Experience using an ERP system related to travel and accounting processes and reporting.
• Supervisory experience.
• Strong Microsoft Office skills with emphasis on Excel, Word, and PowerPoint.
• Strong verbal and written communication skills.
• Ability to work as a team member.
• Ability to multi-task, meet deadlines, and work under pressure.
• Must be a current Texas State employee

Preferred Qualifications

• Bachelor’s degree or three plus years of experience in accounts payable or travel accounting functions.
• Experience in a higher education environment, including knowledge of encumbrances, fund accounting, and cash advances.
• Completion of a minimum of 12 hours of accounting course work.
• Public speaking experience.
• Project management.
• Working knowledge of Texas State University policies.

Job Description

The Accountant III is responsible for monitoring travel functions and supervising staff assigned to the travel pre-approval process and expense reporting functions for the university. This includes using the designated travel software system and the document imaging and integrated accounting software programs for invoices, expense reports, and wire transfers. Operational workflows must be monitored to ensure compliance with federal, state, and university payment processing requirements and policies.

Job Duties

The Accountant III performs a variety of supervisory and operational duties. The position must ensure travel pre-approvals are in place before travel reservations are made through the university’s travel management company. Payments to third-party vendors must also be properly entered in both the document imaging system and the integrated accounting system.

The Accountant III also ensures that the travel expense reporting process is properly adhered to and only allowed expenses are paid to vendors or reimbursed to travelers when adequate documentation supports the payment requests. Timely processing and posting of travel-related payments must occur to ensure that internal processing standards are achieved. Correcting journal entries may be required and the monthly general ledger reconciliations for travel balance sheet accounts must be completed.

The Accountant III interacts with internal and external customers in a courteous and professional manner. This position will ensure the travel training documents are current and will conduct professional development courses to train campus staff on how to complete the travel processes. The Accountant III position will require adjustment to workload changes and work under pressure to meet deadlines, as well as an ability to work nights and weekends during peak times, such as prior to holiday and fiscal year end. Ad hoc and routine weekly reporting on travelers in emergency or high-risk situations and past due cash advances and expense reports must be completed to ensure management is aware of pending issues related to travelers and the operational functions.

Additional Information to Applicants

Job Open Date

Job Open Date 11/12/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 11/25/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll  enjoy  a  career  ...

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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• * Are you a current Texas State University employee?
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