Accounts Payable Specialist I

University of Houston; Houston (TX); On-site; USD 43,000 - 49,000; Full time

Job summary

The University of Houston seeks an Accounts Payable Specialist I to support timely and compliant processing of university financial transactions, including travel and payment requests. You will assist campus departments, maintain records, and promote adherence to policies and procedures.

Responsibilities include auditing transactions, reviewing vouchers and reimbursements, resolving discrepancies, and delivering training on Concur and related processes.

Qualifications

• Knowledge of basic accounting principles.
• Experience with accounts payable, travel, and procurement transactions is beneficial.

Responsibilities

• Administers and audits accounts payable, travel, and procurement-related transactions to ensure compliance with university, system, state, and federal regulations, policies, and procedures.
• Reviews and processes vouchers, invoices, travel reimbursements, travel card transactions, wire payments, and other payment requests, ensuring accuracy and supporting documentation.
• Investigates and resolves payment, invoice, vendor, and encumbrance discrepancies by coordinating with university departments and vendors.
• Prepares and maintains financial records, journal entries, and other accounting documentation to support operations and reporting.
• Provides guidance on accounts payable, travel, Concur, and related policies to campus departments.
• Develops and delivers training materials related to travel, accounts payable, Concur, and university policies.
• Maintains departmental websites and policy documentation, updating as needed.

Skills

Excellent math

Strong analytical skills

Problem-solving

Education

Associate's degree in Accounting/Finance/Business Administration

Tools

Microsoft Office Suite

PeopleSoft

Job description

Department:Accounts PayableSalary:$43,001 - $49,000

Description

JOB SUMMARY

Accounts Payable Specialist I provides accounts payable and travel support to ensure the timely, accurate, and compliant processing of university financial transactions. The position supportsefficient financial operations by maintaining payment records, assisting campus departments, andpromoting adherence to established policies and procedures.

DUTIES

• Administers and audits accounts payable, travel, and procurement-related transactions toensure compliance with university, system, state, and federal regulations, policies, andprocedures.
• Reviews and processes vouchers, invoices, travel reimbursements, travel card transactions,wire payments, and other payment requests, ensuring accuracy, completeness, andappropriate supporting documentation.
• Investigates, analyzes, and resolves payment, invoice, vendor, and encumbrancediscrepancies by coordinating with university departments, vendors, and other stakeholders.
• Prepares, reviews, and maintains financial records, reports, journal entries, and otheraccounting documentation to support departmental operations, compliance, and reportingrequirements.
• Serves as a resource to university departments by providing guidance on accounts payable,travel, procurement, Concur, and related financial policies and procedures.
• Develops, coordinates, and delivers training programs and educational materials related totravel, accounts payable, travel cards, Concur, and applicable university policies.
• Maintains departmental websites, communications, procedures, and policy documentation,including coordinating updates to ensure information remains accurate and current.

MARGINAL DUTIES

• Performs all other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Associate's degree in Accounting, Finance, Business Administration,or a related field (Equivalent combination of education andexperience).

Experience:

• Minimum of one (1) year of related job experience.

License/Certification:

• None required.

PREFERRED QUALIFICATIONS:

• None

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of basic Accounting principles.

Skills:

• Excellent math and computation skills.
• Strong analytical and problem-solving skills.

Abilities:

• Ability to use computer software and the ability to learn new software,including the Microsoft suite and PeopleSoft.
• Ability to use general office equipment.

WORK LOCATION AND PHYSICAL DEMANDS

Primary WorkLocation:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical, comfortable interior workenvironment which does not subject the employee to anyunpleasant elements.
• Individual has discretion in relation to walking, standing etc., andhas minimal exposure to physical risks.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.