Accounts Payable Supervisor - Retail & Oracle Expert

Hot Topic, Inc.; California; On-site; USD 68,000 - 78,000; Full time

Job summary

Hot Topic, Inc. in California is seeking an experienced Accounts Payable Supervisor to lead invoice processing, payments, and AP controls for multiple entities. You will supervise the AP team, oversee Oracle Fusion workflows, and ensure accurate GL reconciliations.

This role requires 5+ years of full-cycle AP, 2+ years of supervisory experience, strong GAAP knowledge, and proficiency with Excel. You’ll drive process improvements, manage 1099 reporting, and maintain SOX compliance while

Qualifications

• 5+ years of full-cycle accounts payable experience.
• 2+ years supervising staff.
• Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
• Strong reconciliation skills and working knowledge of GAAP and month-end close.
• Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
• Experience supporting SOX controls and external audits.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
• Clear written communication and a service mindset with vendors and internal partners.

Responsibilities

• Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
• Oversee invoice routing and approval workflow in Oracle Fusion.
• Review and approve department journal entries and reconciliations.
• Review supplier set-ups and changes for accuracy and fraud controls.
• Respond to vendor, store, and internal inquiries by email in a timely manner.
• Process payments as needed, including urgent wire requests.
• Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data.
• Serve as backup for the payments function (check runs, ACH, wires).
• Provide month-end commentary and variance explanations.
• Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
• Additional duties may include responding to internal and external audit requests; maintain SOX narratives and testing.

Skills

Accounts payable

Team leadership

Oracle Fusion

GAAP

Advanced Excel

SOX controls

Vendor management

P-Card administration

Tools

Oracle Fusion

Excel

Job description

Hot Topic, Inc. in California is seeking an experienced Accounts Payable Supervisor to lead invoice processing, payments, and AP controls for multiple entities. You will supervise the AP team, oversee Oracle Fusion workflows, and ensure accurate GL reconciliations.

This role requires 5+ years of full-cycle AP, 2+ years of supervisory experience, strong GAAP knowledge, and proficiency with Excel. You’ll drive process improvements, manage 1099 reporting, and maintain SOX compliance while