Accounts Payable Supervisor: Precision & Efficiency

Clearance Jobs; Costa Mesa (CA); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

401(k) with company match

Health, dental, and vision insurance

Flexible spending account

Schedule: Monday–Friday

Job summary

Clearance Jobs is seeking an Accounts Payable Specialist to join a small, collaborative AP team of three, reporting directly to the Assistant Controller in Costa Mesa, CA. The role processes 50–60 invoices daily in a paper-heavy environment, requiring strong auditing skills, accuracy, and follow-up.

This full-time position emphasizes detail orientation, organization, and professional vendor relations, with responsibilities spanning invoice matching, coding, payment processing, month-end tasks,

Qualifications

• 3–5 years of Accounts Payable experience.
• Bachelor’s degree required.
• Strong understanding of general accounting practices and principles.
• 3-way matching.
• High-volume data entry experience.
• Strong organizational skills with the ability to multitask and prioritize.
• Ability to work in a fast-paced, deadline-driven environment.
• Proficiency in MS Office (Excel, Word) and ability to learn new software.
• High attention to detail and accuracy.

Responsibilities

• Process trade payables, overhead invoices, expense reports, and credit card statements for the entire company.
• Work closely with internal departments and external trade partners to ensure timely, accurate payments.
• Manage trade and related payables, including scheduling and processing invoices.
• Review and route incoming invoices for proper purchase order matching.
• Audit employee expense and travel reports for accuracy, documentation, and policy compliance.
• Audit invoices and documents for mathematical accuracy, coding, authorization, and completeness.
• Code and voucher invoices once proper approvals and backup are obtained.
• Collaborate with purchasing, accounting, and management to resolve discrepancies.
• Maintain AP records, reconcile information, and prepare adjusting entries.
• Communicate with vendors regarding past‑due invoices, credits, or discrepancies.
• Maintain vendor files and perform regular accuracy audits.
• File paid invoices weekly and maintain organized AP documentation.
• Handle escalated vendor issues professionally.
• Perform accurately under deadlines with limited supervision.
• Prioritize multiple tasks, especially during month‑end and year‑end.
• Identify opportunities for process improvement.
• Perform general clerical duties (data entry, collating, photocopying, filing).
• Support special projects as assigned.

Skills

Accounts Payable

Data entry

Multitasking

Excel

Attention to detail

Professional communication

Education

Bachelor's degree

Tools

MS Office

Job description

Clearance Jobs is seeking an Accounts Payable Specialist to join a small, collaborative AP team of three, reporting directly to the Assistant Controller in Costa Mesa, CA. The role processes 50–60 invoices daily in a paper-heavy environment, requiring strong auditing skills, accuracy, and follow-up.

This full-time position emphasizes detail orientation, organization, and professional vendor relations, with responsibilities spanning invoice matching, coding, payment processing, month-end tasks,