Accounts Payable Specialist

Professional Search Group - Orange County; Placentia (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Professional Search Group- OC (PSG-OC) is seeking an Accounts Payable Specialist to join our client's finance team. In this role, you will manage outgoing payments, ensure accuracy and regulatory compliance, and streamline AP processes to support financial reporting and vendor relations.

Responsibilities include processing 70–100 invoices daily with PO matching and 3-way verification, performing reconciliations, preparing journal entries, ensuring GAAP/SOX compliance, and collaborating with HR

Qualifications

• Proven experience in accounts payable processing within a corporate or public accounting environment.
• Strong understanding of debits & credits, double-entry bookkeeping, and general ledger reconciliation.
• Proficiency with accounting software including Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or similar platforms.
• Familiarity with payroll management systems like Kronos or UltiPro is a plus.
• Experience working with SOX and GAAP compliance is highly desirable.
• Excellent organizational skills with attention to detail; ability to perform 10-key typing efficiently.
• Bachelor’s degree is required, preferably in Finance or Accounting.

Responsibilities

• Process 70–100 invoices daily in a multi-step accounts payable workflow, including receipt, routing for PO matching, data entry, verification, approvals, and payment processing (3-way matching).
• Perform account reconciliations and resolve discrepancies related to accounts payable transactions.
• Prepare and review journal entries related to accounts payable activities, maintaining accuracy in the general ledger.
• Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all financial processes.
• Manage vendor setup, maintenance, and communication within HRIS systems like UltiPro or ADP, ensuring accurate data entry and record keeping.
• Assist with month-end closing procedures by reconciling accounts receivable and payable, supporting audit requests, and preparing detailed reports.
• Collaborate with cross-functional teams including human resources, payroll management, and corporate accounting to ensure seamless financial operations.

Skills

Accounts payable processing

GAAP knowledge

SOX compliance

ERP software proficiency

Vendor management

Attention to detail

10-key typing

Cross-functional collaboration

Education

Bachelor's degree in Finance or Accounting

Tools

Workday

QuickBooks

Sage

PeopleSoft

Ceridian

UltiPro

ADP

Job description

Job Description

Job Description

Professional Search Group- OC (PSG-OC) is seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our client's finance team. In this dynamic role, the Accounts Payable Specialist will be responsible for managing the company’s outgoing payments, ensuring accuracy and compliance with financial policies and regulations. Your expertise will help streamline our accounts payable processes, support financial reporting, and maintain strong vendor relationships. This Accounts Payable position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial management and operational efficiency.

Responsibilities

• Process 70–100 invoices daily in a multi-step accounts payable workflow, including receipt, routing for purchase order (PO) matching, data entry, verification, approvals, and payment processing (3-way matching).


• Perform account reconciliations and resolve discrepancies related to accounts payable transactions.


• Prepare and review journal entries related to accounts payable activities, maintaining accuracy in the general ledger.


• Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all financial processes.


• Manage vendor setup, maintenance, and communication within HRIS systems like UltiPro or ADP, ensuring accurate data entry and record keeping.


• Assist with month-end closing procedures by reconciling accounts receivable and payable, supporting audit requests, and preparing detailed reports.


• Collaborate with cross-functional teams including human resources, payroll management, and corporate accounting to ensure seamless financial operations.

Qualifications

• Proven experience in accounts payable processing within a corporate or public accounting environment.


• Strong understanding of accounting concepts such as debits & credits, double entry bookkeeping, and general ledger reconciliation.


• Proficiency with accounting software including Workday, QuickBooks, Sage, PeopleSoft, Ceridian, or similar platforms.


• Familiarity with financial concepts such as analysis skills, journal entries, account reconciliation, and data entry accuracy.


• Knowledge of payroll management systems like Kronos or UltiPro is a plus.


• Experience working with compliance standards such as SOX and GAAP is highly desirable.


• Excellent organizational skills with attention to detail; ability to perform 10-key typing efficiently.


• Bachelor’s degree is required, preferably in Finance or Accounting


• Strong communication skills to collaborate effectively across departments including human resources and governmental agencies if needed.

Join us in a role that challenges your skills while offering opportunities for growth! We value your expertise in accounting software, financial analysis, and compliance standards — all essential for maintaining our commitment to accuracy and efficiency in financial operations.