Accounts Payable Specialist

Citadel Access Solutions; Anaheim (CA); On-site; USD 34,440 - 38,572; Full time

Job summary

Citadel Access Solutions is seeking an Accounts Payable Specialist located in Anaheim, CA. This role focuses on managing the full-cycle accounts payable process, ensuring timely processing of high-volume vendor invoices.

The ideal candidate will have at least 2 years of AP experience and proficiency in accounting software. Responsibilities include processing invoices, reconciliation, and maintaining AP records. This position offers a fast-paced environment with a focus on financial accuracy.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Experience handling invoicing for multiple locations preferred.
• Strong understanding of AP processes and accounting principles.

Responsibilities

• Process high-volume vendor invoices, ensuring accuracy and timely entry.
• Match invoices to purchase orders and resolve discrepancies.
• Manage weekly check runs and reconcile vendor statements.

Skills

Accounts payable experience

Attention to detail

Organizational skills

Communication skills

Tools

QuickBooks

NetSuite

SAP

Excel

Job description

Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, with a strong focus on high-volume invoicing across multiple locations. This role ensures timely and accurate processing of vendor invoices, maintains strong vendor relationships, and supports financial accuracy across all branches.

Job Title: Accounts Payable Specialist
Location: Anaheim, CA (On-Site)
Pay: $25.00-$28.00 Hourly
Shift: Monday-Friday

Key Responsibilities

• Process high-volume vendor invoices for multiple locations, ensuring accuracy, proper coding, and timely entry
• Match invoices to purchase orders and receiving documentation (3-way match)
• Route invoices for approval and follow up to ensure timely processing
• Manage weekly check runs, ACH, and wire payments
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain organized and accurate AP records and documentation
• Communicate with vendors and internal teams to address invoice or payment issues
• Ensure compliance with company policies and accounting procedures
• Assist with month-end close activities, including accruals and reporting
• Support audits by providing requested documentation and explanations

Qualifications

• 2+ years of accounts payable or general accounting experience
• Experience handling invoicing for multiple locations or entities preferred
• Strong understanding of AP processes and accounting principles
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP, or similar)
• Strong attention to detail and organizational skills
• Ability to manage high-volume workload and meet deadlines
• Excellent communication and problem-solving skills
• Intermediate Excel skills (VLOOKUP, pivot tables a plus)

Key Competencies

• Attention to detail and accuracy
• Time management and ability to prioritize
• Strong organizational skills
• Team collaboration and communication
• Problem-solving mindset