Accounts Payable Supervisor — Lead Remote AP Team

Pinnacle Live; Arlington Heights (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Generous time off with PTO, holidays,

401k with a contribution match

Insurances; health, vision, dental and

Job summary

Pinnacle Live is seeking an Accounts Payable Supervisor to manage the daily AP operations across multiple locations. You will supervise a small team, ensure timely invoicing, coding, and posting, and maintain strong relationships with vendors and internal partners.

Responsibilities include supervising 2 staff, approving vendor set ups in systems, coordinating with the Purchasing Department, and supporting annual audits and 1099 preparations with accuracy and discretion.

Qualifications

• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Data entry skills along with a knack for numbers.
• Proficient in Microsoft Office Suite.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Ability to maintain confidentiality of company and partner information.

Responsibilities

• Oversee day-to-day accounts payable activities, supervising a team of 2, ensuring timely and accurate processing, coding, and posting of all invoices and payments.
• Coordinate with the Purchasing Department, hotel venues, and other relevant departments to reconcile and resolve issues related to purchase orders, invoices, and receiving.
• Review and set up vendor payments to be made on a daily/weekly basis with Controller.
• Post business transactions, process invoices, verify financial data for use in maintaining account payable records, as needed.
• Review, approve, and set up new vendors in PO system, AP system, and banking system.
• Ensure that monthly accruals for goods/services received but not invoiced, and invoiced but not received are accurately recorded.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Ensure the accuracy of the organization’s financial documents for payment, auditing and tax purposes.
• Prepare information for annual 1099 forms, ensuring all information is accurate to send to outside firm.
• Support the annual audit process and assist with special reporting as needed.
• Review and identify opportunities for improving Accounts Payable processes to enhance efficiency and strengthen internal controls.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Protect business against unintentional overpayment.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Understand expense accounts and cost centers.
• Perform additional duties and special projects as assigned by the Controller.

Job description

Pinnacle Live is seeking an Accounts Payable Supervisor to manage the daily AP operations across multiple locations. You will supervise a small team, ensure timely invoicing, coding, and posting, and maintain strong relationships with vendors and internal partners.

Responsibilities include supervising 2 staff, approving vendor set ups in systems, coordinating with the Purchasing Department, and supporting annual audits and 1099 preparations with accuracy and discretion.