Accounts Payable Supervisor

Pinnacle Live; Arlington Heights (IL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Generous time off with PTO, holidays,

401k with a contribution match

Insurances; health, vision, dental and

Job summary

Pinnacle Live is seeking an Accounts Payable Supervisor to manage the daily AP operations across multiple locations. You will supervise a small team, ensure timely invoicing, coding, and posting, and maintain strong relationships with vendors and internal partners.

Responsibilities include supervising 2 staff, approving vendor set ups in systems, coordinating with the Purchasing Department, and supporting annual audits and 1099 preparations with accuracy and discretion.

Qualifications

• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Data entry skills along with a knack for numbers.
• Proficient in Microsoft Office Suite.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Ability to maintain confidentiality of company and partner information.

Responsibilities

• Oversee day-to-day accounts payable activities, supervising a team of 2, ensuring timely and accurate processing, coding, and posting of all invoices and payments.
• Coordinate with the Purchasing Department, hotel venues, and other relevant departments to reconcile and resolve issues related to purchase orders, invoices, and receiving.
• Review and set up vendor payments to be made on a daily/weekly basis with Controller.
• Post business transactions, process invoices, verify financial data for use in maintaining account payable records, as needed.
• Review, approve, and set up new vendors in PO system, AP system, and banking system.
• Ensure that monthly accruals for goods/services received but not invoiced, and invoiced but not received are accurately recorded.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Ensure the accuracy of the organization’s financial documents for payment, auditing and tax purposes.
• Prepare information for annual 1099 forms, ensuring all information is accurate to send to outside firm.
• Support the annual audit process and assist with special reporting as needed.
• Review and identify opportunities for improving Accounts Payable processes to enhance efficiency and strengthen internal controls.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Protect business against unintentional overpayment.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Understand expense accounts and cost centers.
• Perform additional duties and special projects as assigned by the Controller.

Job description

Accounts Payable Supervisor

$80,000 - $100,000 annually

(dependent on experience)

Company Overview

Pinnacle Live is a premium, in-house AV and event production company operating at premier hotels and resorts across North America. We exist to Elevate Experiences — combining cutting-edge production with a deeply human touch, holding ourselves to a standard where exceptional is the baseline. We're guided by three core values: Excellence is our attitude. Innovation is our mindset. Our people make the difference. If you show up prepared, take ownership of your craft, and want to grow alongside a team that holds itself to high standards, we'd love to meet you.

Pinnacle Live is an equal opportunity employer committed to building a diverse, equitable, and inclusive workplace where every team member can thrive.

Job Summary

The Accounts Payable Supervisor oversees the daily operations of the team responsible for processing accounts payable across multiple locations. This role has a direct and ongoing impact on daily financial operations, ensuring timely processing, operational accuracy, and positive relationships with business partners.

Essential Functions

• Oversee day-to-day accounts payable activities, supervising a team of 2, ensuring timely and accurate processing, coding, and posting of all invoices and payments.
• Coordinate with the Purchasing Department, hotel venues, and other relevant departments to reconcile and resolve issues related to purchase orders, invoices, and receiving.
• Review and set up vendor payments to be made on a daily/weekly basis with Controller.
• Post business transactions, process invoices, verify financial data for use in maintaining account payable records, as needed.
• Review, approve, and set up new vendors in PO system, AP system, and banking system.
• Ensure that monthly accruals for goods/services received but not invoiced, and invoiced but not received are accurately recorded.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Ensure the accuracy of the organization’s financial documents for payment, auditing and tax purposes.
• Prepare information for annual 1099 forms, ensuring all information is accurate to send to outside firm.
• Support the annual audit process and assist with special reporting as needed.
• Review and identify opportunities for improving Accounts Payable processes to enhance efficiency and strengthen internal controls.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Protect business against unintentional overpayment.
• Understand compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Understand expense accounts and cost centers.
• Perform additional duties and special projects as assigned by the Controller.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required.

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Data entry skills along with a knack for numbers.
• Proficient in Microsoft Office Suite.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Ability to maintain confidentiality of company and partner information.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education & Experience

• Five (5) years to seven (7) years of accounts payable experience required.
• Previous experience in supervising a remote team.
• Experience with Oracle Netsuite a plus.
• Ability to work independently.
• Self-motivated and capable of handling multiple tasks in a high-pressure environment.

Benefits

• Generous time off with PTO, holidays and sick/personal days
• 401k with a contribution match
• Insurances; health, vision, dental and more

Pinnacle Live is an E-verify and Equal Employment Opportunity Employer

Pinnacle Live is committed to welcoming, valuing, and supporting every person and their unique contributions. We are actively working to foster an environment where diversity, equity, inclusion, belonging, and mutual respect thrive. We recognize that diversity is intersectional, and that actively valuing diversity demands that we continually strive to establish a welcoming atmosphere for all.

Pinnacle Live welcomes, openly acknowledges, empowers, and celebrates the diversity of all our team members, clients, and partners, and affirms the identities and experiences of all our members. We strive to create an environment where we actively embrace all forms of diversity.