Accounts Payable Supervisor (Austin Water)

Austin, Texas; Austin, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Generous leave

Work-life balance programs

Extensive benefits

Job summary

The City of Austin is seeking an Accounts Payable Supervisor to coordinate daily workflow, review invoices, and ensure timely disbursements. You will develop processes and training, document controls, and lead a diverse staff in a regulated municipal environment.

You will collaborate with departments, vendors, and internal teams, enforce policies, and drive improvements in accounts payable and financial reporting while maintaining compliance with laws and regulations.

Qualifications

• Bachelor's degree in Accounting or Finance required with two years in a lead or supervisory role.
• Experience in accounts payable processes, internal controls, and regulatory compliance.
• Experience in a utility, municipality, or similarly regulated entity is preferred.

Responsibilities

• Coordinate daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements.
• Develop and implement internal controls and purchasing/contract management policies.
• Lead and train staff; provide guidance and direction on transactional documents.
• Collaborate with departments and vendors to resolve payment discrepancies and ensure accurate postings.

Skills

Accounts payable

Internal controls

Communications skills

Problem solving

Leadership

Education

Bachelor's degree in Accounting or Finance

Tools

Microsoft Office

Accounting software

Job description

* Coordinates daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements.* Coordinates, recommends, and implements processes and internal controls; maintains financial security by documenting established internal accounting controls.* Develops and plans section training and projects.* Ensures that invoices and expenses are processed accurately and timely.* Reconciles general ledger clearing accounts.* Coordinates with other departmental divisions to ensure timely payment of invoices and expenses.* Researches and resolves payment discrepancies within the City of Austin and external customers.* Provides guidance and direction through the review of transactional documents prepared by internal and external department staff.* Assists departments and other internal or external customers by drafting procedural guidance, policies, and procedure.* Provides accounts payable policy and procedure training to internal/ external department staff in both formal and informal settings.* Knowledge of accounts payable processes.* Knowledge of various City of Austin processes and procedures related to accounts payable.* Knowledge of internal control systems.* Knowledge of Microsoft office products.* Knowledge of manual and automated financial systems.* Knowledge of records management processes and requirements.* Ability to lead highly diverse workforce.* Ability to review and analyze performance measure data.* Ability to resolve problems or situations requiring the exercise of good judgement.* Ability to establish and maintain good working relationships with other City employees and the public.* Skill in effective verbal and written communications.* Skill in utilizing a personal computer.* Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus two (2) years related experience, one (1) year of which were in a lead or supervisory capacity.* Experience may substitute for education up to four (4) years.* Experience working in a utility, municipality, or other similarly regulated entity* Professional experience and knowledge of Federal, State, and Local laws, regulations, and policies.* Experience with contract management, purchasing, and accounting payment activities.* Effective communication skills with internal and external customers and vendors.* Strong problem-solving, decision-making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.* Experience working on or working in cooperation with an emergency management or logistics team.* Ability to travel to more than one work location.* A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position.* Provide each job title and accurate employment dates for all jobs included on the application.* Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment and computer software used.* The City of Austin employment application is an official document; incomplete applications will not be considered.* **A résumé is required** but will not substitute for a complete employment application. Incomplete applications will not be considered.* **A cover letter is also required**. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.* Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.* If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.* A criminal background investigation is requiredIf you are selected for this position, and meet the **Driver Safety Standards** in the City of Austin **,** you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.**Competitive Benefits**: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.**Career Growth**: Advance your skills and expertise with professional development and leadership opportunities.