Accounts Payable Supervisor (Austin Water)

City of Austin; United States; On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Medical benefits

Paid leave

Retirement plan

Job summary

City of Austin seeks an Accounts Payable Supervisor to oversee the AP function for the Austin Water Department, ensuring timely payment of vendor invoices and accurate record-keeping. The role requires strong leadership, process discipline, and collaboration with multiple internal teams.

Responsibilities include guiding staff, developing procedures, enforcing internal controls, and resolving payment discrepancies with internal and external customers.

Qualifications

• Bachelor’s degree in accounting or related field plus two years of related experience, one year of which was in a lead or supervisory capacity.
• Experience may substitute for education up to four years.
• Experience with accounts payable and internal controls preferred.

Responsibilities

• Coordinate daily workflow to ensure timely preparation, review, and approval of payments.
• Maintain internal controls and document accounting procedures.
• Reconcile general ledger clearing accounts.
• Provide guidance and training on AP processes.
• Assist departments and external vendors with payment inquiries.

Skills

Accounts payable

Leadership

Communication

Problem solving

Internal controls

Education

Bachelor's degree in accounting/related field

Tools

Microsoft Office

Accounting software

Job description

About This Position

Job Description: Accounts Payable Supervisor Purpose: This position is responsible for supervising the accounts payable function, including activities such as the timely payment of all vendor invoices and expense vouchers and the maintenance of accurate records and reports.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements.
• Coordinates, recommends, and implements processes and internal controls; maintains financial security by documenting established internal accounting controls.
• Develops and plans section training and projects.
• Ensures that invoices and expenses are processed accurately and timely.
• Reconciles general ledger clearing accounts.
• Coordinates with other departmental divisions to ensure timely payment of invoices and expenses.
• Researches and resolves payment discrepancies within the City of Austin and external customers.
• Provides guidance and direction through the review of transactional documents prepared by internal and external department staff.
• Assists departments and other internal or external customers by drafting procedural guidance, policies, and procedure.
• Provides accounts payable policy and procedure training to internal/ external department staff in both formal and informal settings.

Responsibilities - Supervisor and/or Leadership Exercised

Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of accounts payable processes. Knowledge of various City of Austin processes and procedures related to accounts payable. Knowledge of internal control systems. Knowledge of Microsoft office products. Knowledge of manual and automated financial systems. Knowledge of records management processes and requirements. Ability to lead highly diverse workforce. Ability to review and analyze performance measure data. Ability to resolve problems or situations requiring the exercise of good judgement. Ability to establish and maintain good working relationships with other City employees and the public. Skill in effective verbal and written communications. Skill in utilizing a personal computer.

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus two (2) years related experience, one (1) year of which were in a lead or supervisory capacity.
• Experience may substitute for education up to four (4) years.

Licenses and Certifications Required

None.

Preferred Qualifications

• Experience working in a utility, municipality, or other similarly regulated entity
• Professional experience and knowledge of Federal, State, and Local laws, regulations, and policies.
• Experience with contract management, purchasing, and accounting payment activities.
• Effective communication skills with internal and external customers and vendors.
• Strong problem-solving, decision-making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.
• Experience working on or working in cooperation with an emergency management or logistics team.
• Ability to travel to more than one work location.

Notes to Candidate

Position Overview: The Accounts Payable Supervisor will support the Utility Supply Chain Division, providing essential administrative and logistical services for both field and office staff. This role requires strong time‑management, organization, and multitasking skills, and the ability to work independently and as part of a team, with the ability to manage frequent interruptions and shifting priorities. Key duties supervising the accounts payable function, including activities such as the timely payment of all vendor invoices and expense vouchers and the maintenance of accurate records and reports.

Pay Range

$30.70 - $38.37 per hour

Position(s) will be filled at the following location

Waller Creek Center, 625 E 10th St, Austin, TX

Benefits

Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more – click HERE for more information.

Travel

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Critical Employee

This position has been designated as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

Secondary Employment

All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. Austin Water will review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

90-day Provision

This posting may be used to fill additional vacancies that occur within the department. All Austin Water worksite locations are tobacco‑free. Use of tobacco products and/or e‑cigarettes is not permitted on any AW worksite – including construction sites, parking lots, garages or in any personal vehicle located on the premises. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued, and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work‑life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike‑friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on‑site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to and being part of a forward‑thinking organization that values every employee. WhatmakestheCityofAustinSpecial?MakeaDifference:Joinateamdrivingmeaningfulchangeinoneofthefastest-growingcitiesinthenation.ValueandInnovation:Workinanenvironmentwhereemployeesarevaluedandinnovationthrives…

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