Accounts Payable Supervisor

HRB; Washington (District of Columbia); On-site; USD 95,000 - 125,000; Full time

Job summary

HRB is seeking an Accounts Payable Supervisor (Lead) to manage end-to-end A/P operations, including vendor onboarding, invoice processing, coding, approval routing, and payment scheduling in line with GAAP and policies.

The role will optimize workflows, approve key payments, and oversee international payments, month-/year-end closes, the corporate card program, and vendor setup, leveraging NetSuite and Ramp to drive efficiency.

Qualifications

• 5+ years of AP or accounting operations experience, including 1099 reporting and use tax.
• Ability to supervise and lead staff (1–2).
• Experience with Ramp (or similar AP/spend management platform) preferred.
• Experience with NetSuite (or comparable ERP) strongly preferred.

Responsibilities

• Own the full A/P cycle – vendor onboarding, invoice intake, coding, approval routing, payment scheduling.
• Configure and maintain approval workflows and system-enforced rules for automatic controls.
• Serve as final approver on bill payment releases and review significant or non-routine transactions.
• Oversee international payments and validate required documentation and banking details.
• Own month-end and year-end A/P close activities, including aging review and accrual analysis.
• Administer Corporate Card program, including issuance, spend limits and onboarding/offboarding.
• Oversee vendor setup and maintenance, including W-9/W-8 validation and 1099 eligibility.
• Manage annual IRS Form 1099 filing and related variances.
• Ensure DocuSignCLM contracts sync to NetSuite POs and invoices match to POs.
• Identify and implement exception-based controls and automations; document AP procedures with Controller.

Skills

Accounts Payable

Leadership

Process automation

GAAP knowledge

Education

BS/BA in Business, Accounting or Finance

Tools

Ramp

NetSuite

MS Excel

Job description

Accounts Payable Supervisor (Lead)

The Accounts Payable Supervisor (Lead) will lead end-to-end A/P operations, including vendor management, invoice processing, disbursements, corporate card administration, and 1099 reporting.

Position Duties:

• Own the full A/P cycle – vendor onboarding, invoice intake, coding, approval routing, payment scheduling – ensuring transactions are processedtimelyandin accordance withpolicies, GAAP, and applicable regulations.
• Configure andmaintainapproval workflows and system-enforced rules so that routine controls runautomaticallyand staff focus on judgment-based exceptions.
• Serve as final approver on bill payment releases; reviews significant, non-routine, or flagged transactions, applying professional judgment on materiality and risk.
• Oversee international payments andvalidaterequired documentation and banking details.
• Own month-end and year-end A/P close activities, including A/P aging review, accrual analysis, cut-off, and coordination with GL on unposted bills, prepaid amortization, and use tax accruals.
• Administer Corporate Card program, including card issuance, spend limits, merchant/category restrictions, spend programs, and cardholder onboarding/offboarding.
• Oversee vendor setup and maintenance, including validation of W-9/W-8, ACH/wire instructions, tax classification, and 1099 eligibility; enforces fraud-prevention controls (independent verification of banking changes).
• Manage annual IRS Form 1099 filing, resolution of variances, and issuance to vendors.
• EnsureDocuSignCLM contractssynccorrectly to NetSuite Purchase Orders and that invoices are matched to the correct PO and remaining contract balance.
• Act as Ramp power user – evaluating and adopting new Ramp features (e.g., procurement automation, AP Agent line-item auto-coding, virtual cards, recurring bills, spend programs) and driving optimization of the NetSuite–Ramp–DocuSignCLM ecosystem.
• Identifyand implement exception-based controls and automations that reduce manual effort while strengthening the control environment; documents andmaintainAP procedures in partnership with the Controller.

Qualifications

• BS/BA Degree (Business, Accounting, Finance or related) is highly preferred
• Ability to help supervise and lead staff (1-2)
• 5+ years of AP or accounting operations experience, including subject matterexpertisein AP controls, 1099 reporting anduse tax.
• Any experience with Ramp (or similar AP/spend management platform) is preferred
• Any experience with NetSuite (or a comparable ERP) strongly preferred
• Demonstrated ability to move an AP function from manual, transaction-by-transaction review to automated, exception-based workflows.
• Proficiencywith Microsoft 365, including Excel; comfort with AI-enabled productivity tools (e.g., Copilot) preferred.