Accounts Payable Senior Manager: Lead Global AP & Process

Essen Health Care; New York (NY); On-site; USD 110,000 - 160,000; Full time

Job description

Position Title Accounts Payable Finance Senior Manager

Job Summary

The Accounts Payable Finance Senior Manager will manage the full cycle accounts payable and disbursement process in a fast‑paced environment. The role is responsible for providing hands‑on review and supervision to all accounts payable staff onsite and offshore. Strong leadership, managerial and communication skills are essential. The role will interact with vendors and upper management daily to resolve issues and streamline workflows to improve the AP function as the company grows.

Responsibilities

• Daily management of the AP Portal for invoice payment, approval and coding attributes.
• Monitor offshore team to ensure communication and productivity guidelines are adhered to.
• Work with Operations and other teams to onboard new vendors and update vendor data as needed.
• Design and implementation of AP internal control policies, objectives, and KPIs such as number of invoices processed per employee per day, percent of invoice exceptions, etc.
• Manage the disbursement cycle, including review of general ledger coding and appropriate authorization via ACH, wires, and manual check issuance.
• Coordinate with the Purchasing Department as needed.
• Vendor management, including onboarding, compliance, routine monitoring of accurate vendor files and historical records.
• Monitor accounts payable transactions to ensure compliance with company policies, financial regulations, and accounting principles.
• Monitor and research stale dated checks and unclaimed properties.
• Monthly AP close procedures in coordination with the Accounting team.
• Build and maintain relationships with employees, clients, and vendors.
• Resolve and communicate with vendors and/or employees regarding any issues that arise.
• Manage AP staff productivity, accuracy and quality in processing vendor invoices and employee expense reimbursements.
• Reconcile and manage employee credit card and expense reimbursements.
• Support internal and external audits for the AP process.
• Lead and/or participate in special projects and other duties as they arise.

Qualifications

• Minimum 4 years of AP experience with at least 1 year in a managerial role with direct reports.
• Detail‑oriented and organized.
• Strong time‑management skills and ability to adhere to strict deadlines.
• Ability to prioritize and work comfortably in a fast‑paced environment.
• Bachelor’s degree in Accounting, Finance, Management or a related field (preferred).
• Extensive knowledge of Accounts Payable internal control processes, policies, and procedures.
• Experience with NetSuite (preferred).
• Proficiency in Microsoft Office products; Excel and Word are a must.
• Excellent written and verbal communication skills, including the ability to respond professionally to confidential inquiries.
• Strong planning and problem‑solving skills; ability to analyze information and processes.
• Motivation to develop and maintain internal and external relationships.
• Able to work well with executives and other business unit teams.
• Highly resourceful, self‑motivated with a strong sense of ownership.

Essen Health Care is proud to be an equal‑opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.