Accounts Payable Supervisor

DONALDSON GROUP LLC; Rockville (MD); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Donaldson Group LLC is seeking an experienced Accounts Payable Supervisor to join our Rockville, MD accounting team. Reporting to the Controller, you will oversee AP functions, manage workflows, and ensure accurate processing of invoices and payments.

The ideal candidate will have 5+ years in accounts payable, supervisory experience, and a solid understanding of Yardi Voyager/ERP systems, with strong Excel and communication skills.

Qualifications

• 5+ years of accounts payable or accounting experience required.
• Supervisory or team-lead experience preferred.
• Experience with ERP systems such as Yardi Voyager/Procure to Pay (P2P) is required.
• Strong knowledge of AP processes and basic accounting principles.
• Proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Monitor and manage the Yardi Procure to Pay dashboard for timely invoice processing.
• Oversee AP Specialists and Virtual Assistants to meet procedures and deadlines.
• Review utility invoices processed by third-party providers for accuracy.
• Lead weekly check run to ensure timely and authorized payments.
• Record AP transactions for month-end close and reconcile vendor statements.

Skills

Accounts payable

Yardi Voyager

Excel

Attention to detail

Time management

Communication

Supervisory experience

Education

High school diploma

Accounting/Finance degree preferred

Tools

Yardi Voyager

Job description

Donaldson, a leader in multifamily property management, is seeking an experienced and detail-oriented Accounts Payable Supervisor to join our Accounting team in Rockville, MD.Reporting directly to the Controller, this role will oversee key accounts payable functions, support the Financial Management and Accounting Department, and help ensure accurate and timely financial operations. The ideal candidate is an organized, proactive professional who can manage multiple priorities, lead workflows effectively, and maintain a high level of accuracy and confidentiality in a fast-paced environment.Responsibilities:Monitor and manage the Yardi Procure to Pay (P2P) dashboard to ensure timely and accurate processing of invoices and transactionsMaintain and manage P2P workflows for processors, reviewers, and approversOversee Accounts Payable Specialists and Virtual Assistants responsible for invoice processing and ensure established procedures and deadlines are metReview and post utility invoices processed by third-party service providers, ensuring proper coding and accuracyLead the weekly check run process, ensuring payments are accurate, timely, and properly authorizedRecord and post accounts payable transactions required for the month-end close processMaintain an accurate and up-to-date listing of outstanding SODA checks and follow up as neededPrepare and process IRS Form 1099s and ensure timely electronic filingReconcile vendor statements, maintain accurate vendor accounts, and research and resolve invoice discrepanciesRespond promptly and professionally to inquiries from vendors, internal team members, and clientsCollaborate with Accounting team members to ensure accurate and timely completion of assigned responsibilitiesMaintain compliance with company policies and procedures and safeguard confidential financial informationPerform additional accounting and accounts payable-related duties as assignedRequirements:High school diploma or equivalent required; degree in Accounting, Finance, or a related field preferred5+ years of accounts payable or accounting experience preferredPrevious supervisory or team-lead experience preferredExperience with Yardi Voyager/Procure to Pay (P2P) or a similar ERP system requiredStrong knowledge of accounts payable processes and basic accounting principlesProficiency in Microsoft Office, particularly ExcelExcellent attention to detail, accuracy, and organizational skillsStrong analytical, problem-solving, and time-management skillsAbility to prioritize multiple responsibilities and meet deadlines in a fast-paced environmentStrong communication and interpersonal skillsAbility to work independently as well as collaborativelyDemonstrated ability to oversee workflows, delegate responsibilities, and ensure timely completion of team assignmentsAbility to maintain confidentiality and exercise sound judgment when handling financial informationWhy Donaldson?At Donaldson, our mission is to provide Peace of Mind in every interaction by being faithful to our values and creating successful partnerships.Our values of INTEGRITY • EXCELLENCE • COMMITMENT • ADAPTABILITY • INNOVATION • OWNERSHIP • COMPASSION • UNITY guide everything we do.We believe our most valuable asset is our people. When you join Donaldson, you become part of a team dedicated to making a meaningful difference for each other, our residents, our clients, and the communities we serve.Benefits Include:Medical, Dental & Vision InsuranceShort-Term & Long-Term DisabilityLife Insurance & AD&DSupplemental Insurance Options20% Employee Housing DiscountPet Discount Plans401(k) Retirement PlanPaid Time Off (PTO)Membership in Access PerksPaid Volunteer Days & Community Service ProgramsDonaldson was recognized by GoodSeeker as a Top 20 Values-Driven Employer in the Greater Washington Region. We are committed to providing an exceptional customer experience through a total team commitment to our Vision, Mission, and Values.Ready to take the next step in your accounting career? Apply today and grow with a company where people come first.Donaldson is an Equal Opportunity Employer.