Accounts Payable Supervisor

The Donaldson Group; Rockville (MD); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off

Job summary

The Donaldson Group in Rockville, MD is seeking an experienced Accounts Payable Supervisor to join our Accounting team. You will oversee AP functions, support the Accounting Department, and ensure accurate and timely financial operations.

The ideal candidate has 5+ years in accounts payable, supervisory experience, and proficiency with Yardi Voyager or similar ERP. This is a full-time, on-site role with a comprehensive benefits package.

Qualifications

• Requires 5+ years of accounts payable or accounting experience.
• Experience supervising a team is preferred.
• Proficiency with Yardi Voyager/Procure to Pay or similar ERP system.

Responsibilities

• Monitor and manage the P2P dashboard to ensure timely invoice processing.
• Oversee AP Specialists and assistants responsible for invoice processing.
• Lead the weekly check run and ensure payments are accurate and timely.
• Reconcile vendor statements and research invoice discrepancies.
• Maintain confidentiality of financial information.

Skills

Accounts Payable

Supervisory experience

Attention to detail

Strong communication

Education

High school diploma or equivalent

Accounting/Finance degree preferred

Tools

Yardi Voyager

ERP system

Job description

Job Details

Job Location: Rockville, MD 20850

Position Type: Full Time

Salary Range: $60,000.00 - $70,000.00 Salary/year

Travel Percentage: Negligible

Job Category: Accounting

Donaldson, a leader in multifamily property management, is seeking an experienced and detail-oriented Accounts Payable Supervisor to join our Accounting team in Rockville, MD.

Reporting directly to the Controller, this role will oversee key accounts payable functions, support the Financial Management and Accounting Department, and help ensure accurate and timely financial operations. The ideal candidate is an organized, proactive professional who can manage multiple priorities, lead workflows effectively, and maintain a high level of accuracy and confidentiality in a fast-paced environment.

Responsibilities:

• Monitor and manage the Yardi Procure to Pay (P2P) dashboard to ensure timely and accurate processing of invoices and transactions
• Maintain and manage P2P workflows for processors, reviewers, and approvers
• Oversee Accounts Payable Specialists and Virtual Assistants responsible for invoice processing and ensure established procedures and deadlines are met
• Review and post utility invoices processed by third-party service providers, ensuring proper coding and accuracy
• Lead the weekly check run process, ensuring payments are accurate, timely, and properly authorized
• Record and post accounts payable transactions required for the month-end close process
• Maintain an accurate and up-to-date listing of outstanding SODA checks and follow up as needed
• Prepare and process IRS Form 1099s and ensure timely electronic filing
• Reconcile vendor statements, maintain accurate vendor accounts, and research and resolve invoice discrepancies
• Respond promptly and professionally to inquiries from vendors, internal team members, and clients
• Collaborate with Accounting team members to ensure accurate and timely completion of assigned responsibilities
• Maintain compliance with company policies and procedures and safeguard confidential financial information
• Perform additional accounting and accounts payable-related duties as assigned

Requirements:

• High school diploma or equivalent required; degree in Accounting, Finance, or a related field preferred
• 5+ years of accounts payable or accounting experience preferred
• Previous supervisory or team-lead experience preferredExperience with Yardi Voyager/Procure to Pay (P2P) or a similar ERP system required
• Strong knowledge of accounts payable processes and basic accounting principles
• Proficiency in Microsoft Office, particularly Excel
• Excellent attention to detail, accuracy, and organizational skills
• Strong analytical, problem-solving, and time-management skills
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Ability to work independently as well as collaboratively
• Demonstrated ability to oversee workflows, delegate responsibilities, and ensure timely completion of team assignments
• Ability to maintain confidentiality and exercise sound judgment when handling financial information

Why Donaldson?

At Donaldson, our mission is to provide Peace of Mind in every interaction by being faithful to our values and creating successful partnerships.

Our values of INTEGRITY EXCELLENCE COMMITMENT ADAPTABILITY INNOVATION OWNERSHIP COMPASSION UNITY guide everything we do.

We believe our most valuable asset is our people. When you join Donaldson, you become part of a team dedicated to making a meaningful difference for each other, our residents, our clients, and the communities we serve.

Benefits Include:

• Medical, Dental & Vision Insurance
• Short-Term & Long-Term Disability
• Life Insurance & AD&D
• Supplemental Insurance Options
• 20% Employee Housing Discount
• Pet Discount Plans
• 401(k) Retirement Plan
• Paid Time Off (PTO)
• Membership in Access Perks
• Paid Volunteer Days & Community Service Programs

Donaldson was recognized by GoodSeeker as a Top 20 Values-Driven Employer in the Greater Washington Region. We are committed to providing an exceptional customer experience through a total team commitment to our Vision, Mission, and Values.

Donaldson is an Equal Opportunity Employer.