Accounting Accounts Payable Supervisor

Guardian Real Estate LLC; Portland (OR); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) plan

Paid time off and holidays

Job summary

A real estate firm in Portland is seeking a Corporate Accounting AP Supervisor to manage the accounts payable department. Responsibilities include overseeing full-cycle invoicing, leading staff, and ensuring compliance with GAAP standards. The ideal candidate has 3–5 years of experience in accounts payable, advanced skills in Yardi software, and strong analytical abilities. The company offers a hybrid work schedule and competitive benefits package including medical and vision insurance.

Qualifications

• 3–5 years of progressive accounts payable experience, including management experience.
• Strong accounting principles, GL coding knowledge, and accrual accounting understanding.
• Exceptional attention to detail and problem-solving skills.

Responsibilities

• Manage and oversee the accounts payable department.
• Process full-cycle invoices with proper coding and verification.
• Prepare weekly check runs and monitor payment discounts.
• Perform monthly and year-end AP reconciliations.

Skills

Accounts payable management

Supervisory skills

GAAP knowledge

Excel proficiency

Analytical skills

Communication skills

Tools

Yardi software

Microsoft Excel

Job description

Corporate Accounting AP Supervisor

Guardian Real Estate LLC is seeking a Corporate Accounting AP Supervisor to oversee the entire accounts payable function across a portfolio of properties. The role involves managing staff, improving processes, and leveraging Yardi software to support operational success.

Location: Portland, OR (Hybrid schedule discussed)
Hours: 40 hours per week, Monday – Friday

Compensation: Base pay: $70,000 – $90,000 per year + annual bonus and benefits

Key Responsibilities

• Manage and oversee the high‑volume accounts payable department and staff, providing leadership, training, and support for proper procedures and Yardi utilization.
• Oversee full‑cycle processing of invoices, including reviewing, verifying, sorting, coding (with proper general ledger accounts), and matching to purchase or work orders using Yardi modules such as PayScan.
• Prepare and process weekly check runs, ACH, and wire transfers, ensuring timely payments and monitoring discount opportunities to reduce costs.
• Perform monthly and year‑end AP reconciliations, reconcile vendor statements, and assist with month‑end and year‑end closing processes. Prepare weekly reports of outstanding invoices and support audits with documentation.
• Act as the primary contact for vendors regarding billing and payment inquiries, identify and resolve discrepancies, and collaborate closely with property and asset managers to ensure accurate coding and approvals.
• Maintain complete and accurate vendor files, including W‑9s and insurance certificates, ensuring compliance with internal controls and GAAP standards.
• Identify, recommend, and implement process improvements to streamline accounts payable workflows and enhance departmental efficiency.

Essential Skills & Qualifications

• Minimum of 3–5 years of progressive accounts payable experience, including supervisory or management experience in property management or real estate.
• Strong knowledge of accounting principles (GAAP), accrual accounting, GL coding, and understanding of how AP impacts financial statements.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and complex formulas) and standard office software.
• Exceptional attention to detail, strong analytical and problem‑solving skills, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external partners.

Benefits

• Medical insurance
• Vision insurance
• 401(k) plan
• Full paid time off and holiday schedule

Guardian is a developer, owner, and operator of multifamily properties dedicated to community and housing for all. Join our team to support and lift the communities we serve.