Accounts Payable Manager

Confidential Jobs; Wheaton (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Confidential Jobs in Rockville, MD seeks an experienced Accounts Payable Manager to lead a 3-person AP team and oversee full-cycle AP across multiple entities. This role coordinates invoice coding, approval routing, and payment processing while strengthening internal controls and vendor relationships.

The ideal candidate will have 5+ years in AP with supervisory experience, strong Excel skills, and proficiency with SAP Concur and ERP systems.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 5+ years AP experience with at least 2 years in supervisory role.
• Experience managing full-cycle AP in a multi-entity or multi-project environment.
• Strong understanding of AP controls, vendor management, and month-end close processes.
• Proficiency with AP automation/expense platforms (e.g., SAP Concur) and ERP systems.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP).
• Strong leadership, organizational, and communication skills.
• Ability to work in-person, full-time, at the Rockville, MD office.

Responsibilities

• Lead and mentor a team of 3 Accounts Payable staff, including workload distribution, training, performance management, and professional development.
• Oversee the full-cycle accounts payable process across multiple entities, including invoice intake, coding, matching, approval routing, and payment processing.
• Ensure vendor invoices are coded accurately to the correct job, cost code, and GL account, partnering with Project Accountants and Project Managers as needed.
• Review and approve weekly payment runs (checks, ACH, wire) and ensure adherence to payment terms and cash flow priorities.
• Help oversee employee credit card transactions, expense reimbursements, and per diem processing through SAP Concur, ensuring submissions comply with company policy and are reviewed and reimbursed in a timely manner.
• Maintain strong vendor relationships, resolving escalated invoice discrepancies, payment inquiries, and disputes in a timely and professional manner.
• Oversee subcontractor compliance documentation (lien waivers, W-9s, COIs) in coordination with Project Management.
• Manage the 1099 process, ensuring accurate vendor classification and timely year-end filing.
• Reconcile AP subledger to the general ledger monthly and research/resolve any discrepancies.
• Develop, document, and enforce AP policies, procedures, and internal controls to strengthen accuracy and reduce risk.
• Identify and implement process improvements and automation opportunities within the AP workflow, including AP and expense module usage within Concur and/or the company's ERP system.
• Partner with the Financial Controller on cash flow forecasting related to upcoming payables.
• Support month-end close by ensuring accruals for unrecorded liabilities are accurate and complete.
• Serve as a key point of contact for AP-related items during audits and provide supporting schedules as needed

Skills

Accounts Payable

Team Leadership

Excel Proficiency

AP Automation

SAP Concur

ERP Systems

Communication

In-Person Collaboration

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Sage 300 CRE

Procore

Viewpoint

Foundation

Job description

• Manage and mentor a team of 3 Accounts Payable staff, including workload distribution, training, performance management, and professional development
• Oversee the full-cycle accounts payable process across multiple entities, including invoice intake, coding, matching, approval routing, and payment processing
• Ensure vendor invoices are coded accurately to the correct job, cost code, and GL account, partnering with Project Accountants and Project Managers as needed
• Review and approve weekly payment runs (checks, ACH, wire) and ensure adherence to payment terms and cash flow priorities
• Help oversee employee credit card transactions, expense reimbursements, and per diem processing through SAP Concur, ensuring submissions comply with company policy and are reviewed and reimbursed in a timely manner
• Maintain strong vendor relationships, resolving escalated invoice discrepancies, payment inquiries, and disputes in a timely and professional manner
• Oversee subcontractor compliance documentation (lien waivers, W-9s, COIs) in coordination with Project Management
• Manage the 1099 process, ensuring accurate vendor classification and timely year-end filing
• Reconcile AP subledger to the general ledger monthly and research/resolve any discrepancies
• Develop, document, and enforce AP policies, procedures, and internal controls to strengthen accuracy and reduce risk
• Identify and implement process improvements and automation opportunities within the AP workflow, including AP and expense module usage within Concur and/or the company's ERP system
• Partner with the Financial Controller on cash flow forecasting related to upcoming payables
• Support month-end close by ensuring accruals for unrecorded liabilities are accurate and complete
• Serve as a key point of contact for AP-related items during audits and provide supporting schedules as needed

Qualifications

Required

• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered
• 5+ years of accounts payable experience, including at least 2 years in a supervisory or management role
• Experience managing full-cycle AP in a multi-entity or multi-project environment
• Strong understanding of AP controls, vendor management, and month-end close processes
• Proficiency with AP automation/expense platforms (e.g., SAP Concur) and ERP systems
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
• Strong leadership, organizational, and communication skills
• Ability to work in-person, full-time, at the Rockville, MD office

Preferred

• Experience in construction, AV integration, low-voltage, or data center industries
• Familiarity with lien waivers, subcontractor compliance, and job-cost-related AP coding
• Experience with construction/ERP software (e.g., Sage 300 CRE, Procore, Viewpoint, Foundation, or similar)