Accounts Payable Specialist - Vendor Relations at Genuine Parts Duluth

Genuine Parts Company; Peachtree Corners (GA); On-site; USD 48,000 - 72,000; Full time

Job summary

Genuine Parts Company in Duluth, GA, seeks an Accounts Payable Vendor Relations, Statement Specialist. This full-time role focuses on reconciling supplier monthly statements, resolving invoice issues, and maintaining strong supplier relationships.

You will manage conference calls with major suppliers, ensure timely updates, and collaborate with internal teams to improve invoice processing efficiency, while upholding company policies and accounting standards.

Qualifications

• Experience in accounts payable and supplier reconciliation.
• Strong communication and relationship-building skills.
• Ability to analyze and resolve invoice discrepancies.

Responsibilities

• Review and reconcile supplier monthly statements.
• Be the main point of contact for AP issues from major inventory suppliers.
• Build and maintain effective relationships with supplier account representatives and internal partners.
• Schedule, conduct and lead monthly conference calls with suppliers to review account status, aged balances and outstanding issues.
• Ensure timely communication with suppliers between conference calls.
• Maintain records of open statement items in PeopleSoft Statement database.
• Research and resolve invoice discrepancies using internal systems (EDI, JD Edwards, Kofax Total Agility, Peoplesoft).
• Analyze root cause and communicate with suppliers regarding past due invoices and billing inefficiencies.
• Review and resolve documents promptly within the workflow software (Ricoh KTA).
• Create, provide and review monthly reporting with suppliers and leadership.
• Create correction memos when needed.
• Build strong partnerships and collaborate with internal and external departments to resolve issues timely.

Job description

Accounts Payable Vendor Relations, Statement Specialist

Duluth, GA, USA, Full time R26_0000028920

Job Summary

The Accounts Payable Vendor Relations, Statement Specialist serves as the primary point of contact for major inventory suppliers, managing monthly account reconciliations, supplier communications, and resolution of open issues or disputes. This role collaborates with suppliers and internal cross-functional teams to resolve discrepancies, reconcile accounts, and improve invoice processing efficiency. The specialist delivers high-quality customer service while ensuring compliance with company policies and accounting standards.

Responsibilities

• Responsible for reviewing and reconciling supplier monthly statements
• Main point of contact for AP issues from major inventory suppliers
• Responsible for building and maintaining effective relationships with supplier account representatives and internal business partners
• Responsible for scheduling, conducting and leading monthly conference calls with suppliers to review account status, aged balances and outstanding issues
• Ensure consistent and timely communication with suppliers between conference calls
• Maintain current and accurate records of open statement items in PeopleSoft Statement database
• Research & Resolve invoice discrepancies, issues & unapplied credits, utilizing internal systems including EDI, JD Edwards, Kofax Total Agility & Peoplesoft
• Analyze root cause and communicate with suppliers regarding past due invoices, disputes and billing or process inefficiencies
• Review and resolve documents promptly within the assigned workflow software (Ricoh KTA)
• Create, provide and review monthly reporting timely with suppliers and leadership consistently
• Create correction memos when needed
• Build strong partnerships and collaborate with internal and external departments to resolve issues timely