Accounts Payable Specialist-USA

Cryoport Systems; Irvine (CA); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Benefits

401k

Stock options

Job summary

Cryoport Systems is seeking an Accounts Payable professional in Irvine, CA to manage vendor bills, perform 3-way matching, and ensure timely payment processing. The role supports monthly close, audits, and SOX compliance while maintaining strong vendor relations.

Qualified candidates will have 3–5 years of AP experience, a finance/accounting background (associates or bachelor’s), and proficiency with Sage 100, NetSuite, and Excel. Evening/weekend availability may be required.

Qualifications

• Bachelor's degree in finance/accounting preferred
• 3-5 years accounting experience including accounts payable
• Sage 100 and NetSuite experience a plus
• Proficiency in MS Excel and general MS Office

Responsibilities

• Review, code and enter all vendor bills/invoices
• Enter bills with POs using 3-way match
• Monitor timely bill approvals and process payments
• Prepare weekly check run file for Controller
• Reconcile AP subledger to ledger monthly
• Respond to vendor inquiries and resolve discrepancies
• Assist with month-end close, SEC schedules and SOX compliance
• Provide data for financial analysis and special reports

Skills

Data entry

Attention to detail

Communication

Organization

Time management

Education

Bachelor's degree in finance/accounting

Associate degree

Tools

Sage 100

NetSuite

Excel

Job description

Cryoport Systems is a comprehensive supply chain partner for the life sciences industry, delivering specialized solutions to meet the challenges of the biopharmaceutical, cell and gene therapy, reproductive medicine, and animal health markets. Our offerings span logistics, BioServices and biostorage, cryopreservation, and consulting, ensuring the highest standards of quality and reliability for sensitive materials. With our expansive platform of management solutions and decades of temperature-controlled supply chain expertise, Cryoport Systems helps Enable the Outcome™ by supporting certainty and precision in the supply chain, whether advancing groundbreaking therapies, supporting families on their reproductive journeys, or enhancing animal health programs.

Position Summary

The position will primarily focus on accounts payable, working closely with various departments to ensure timely processing. This position also requires general accounting responsibilities, including journal entries, intercompany transactions and account reconciliations.

Responsibilities

• Review, code and enter all vendor bills/ invoices.
• Enter bills/ invoices with purchase order through the 3-way match.
• Monitor and ensure bills/ invoices are approved timely.
• Collect back up receipts and record credit card purchases.
• Prepare weekly check run file for the Controller review and approve.
• Process weekly check run and mail out or wire payments.
• Review and reconcile vendor statements against accounting records.
• Manage and respond to vendor inquires.
• Research and resolve any payable discrepancies.
• Maintain vendor files.
• Reconcile A/P subledger to ledger monthly.
• Provide administrative support and other projects as assigned.
• Assist to ensure an accurate and timely monthly, quarterly and year end close.
• Assist with schedules for SEC quarterly review and annual audits
• Assist with SOX compliance
• Respond to inquiries from the management, CFO and Controller, special reporting requests and the like.
• Assist with financial analysis reports, as needed
• Make recommendations and assist in improving procedures
• Must be available to work in the evenings and weekends, as needed

Competencies

• Strong communicator, both written and verbal
• Positive, proactive attitude
• Attention to detail, accuracy and the ability to prioritize
• Strong organizational skills
• Solid data entry skills
• Ability to articulate and convey information effectively in both group and individual situations.
• Team Player
• Ability to multi-task
• Willingness to continually embrace personal and professional development.

Qualifications And Education Requirements

• Bachelor's degree in finance/accounting preferred; Associates degree required
• 3-5 years accounting experience, including accounts payable experience
• Working knowledge of Sage 100 and Netsuite a plus
• Proficiency in fair credit practices and accounting principles
• Proficiency in MS Office including Intermediate to Advanced Excel skills

Compensation: up to $28/hr + benefits + 401k + stock