Accounts Payable Specialist-USA

Cryoport Systems, LLC; Irvine (CA); On-site; USD 33,062 - 44,083; Full time

Benefits offered by this job

Benefits

401k

Stock options

Job summary

Cryoport Systems, LLC in Irvine, CA is seeking an Accounts Payable professional to manage vendor bills, code and enter invoices, and ensure timely approvals. The role supports journal entries, intercompany transactions and month-end close while collaborating with multiple departments.

Candidates should have 3–5 years in accounting with AP experience; familiarity with Sage 100 and NetSuite is a plus. Evening/weekend availability may be required.

Qualifications

• Bachelor's degree in finance/accounting preferred; Associate's degree required.
• 3-5 years accounting experience, including accounts payable.
• Working knowledge of Sage 100 and Netsuite a plus.
• Proficiency in MS Office including Excel.

Responsibilities

• Review, code and enter all vendor bills/invoices.
• Enter bills/invoices with purchase order through the 3‑way match.
• Monitor and ensure bills/invoices are approved timely.
• Collect backup receipts and record credit card purchases.
• Prepare weekly check run file for the Controller review and approve.
• Process weekly check run and mail out or wire payments.
• Review and reconcile vendor statements against accounting records.
• Manage and respond to vendor inquiries.
• Research and resolve any payable discrepancies.
• Maintain vendor files.
• Reconcile A/P subledger to ledger monthly.
• Provide administrative support and other projects as assigned.
• Assist to ensure an accurate and timely monthly, quarterly and year end close.
• Assist with schedules for SEC quarterly review and annual audits.
• Assist with SOX compliance.
• Respond to inquiries from management, CFO and Controller, special reporting requests.

Skills

Attention to detail

Communication skills

Time management

Education

Bachelor's degree in finance/accounting preferred

Associate's degree required

Tools

Sage 100

NetSuite

MS Excel

Job description

Cryoport Systems is a comprehensive supply chain partner for the life sciences industry, delivering specialized solutions to meet the challenges of the biopharmaceutical, cell and gene therapy, reproductive medicine, and animal health markets. Our offerings span logistics, BioServices and biostorage, cryopreservation, and consulting, ensuring the highest standards of quality and reliability for sensitive materials.

With our expansive platform of management solutions and decades of temperature‑controlled supply chain expertise, Cryoport Systems helps Enable the Outcome by supporting certainty and precision in the supply chain, whether advancing groundbreaking therapies, supporting families on their reproductive journeys, or enhancing animal health programs. Through its family of companies—Cryoport Systems, MVE Biological Solutions and Cryogene—it provides strategic solutions that will support the growing needs of these markets.

Position Summary

The position will primarily focus on accounts payable, working closely with various departments to ensure timely processing. This position also requires general accounting responsibilities, including journal entries, intercompany transactions and account reconciliations.

Responsibilities

• Review, code and enter all vendor bills/invoices.
• Enter bills/invoices with purchase order through the 3‑way match.
• Monitor and ensure bills/invoices are approved timely.
• Collect backup receipts and record credit card purchases.
• Prepare weekly check run file for the Controller review and approve.
• Process weekly check run and mail out or wire payments.
• Review and reconcile vendor statements against accounting records.
• Manage and respond to vendor inquiries.
• Research and resolve any payable discrepancies.
• Maintain vendor files.
• Reconcile A/P subledger to ledger monthly.
• Provide administrative support and other projects as assigned.
• Assist to ensure an accurate and timely monthly, quarterly and year end close.
• Assist with schedules for SEC quarterly review and annual audits.
• Assist with SOX compliance.
• Respond to inquiries from the management, CFO and Controller, special reporting requests and the like.
• Assist with financial analysis reports, as needed.
• Make recommendations and assist in improving procedures.
• Must be available to work in the evenings and weekends, as needed.

Competencies

• Strong communicator, both written and verbal.
• Positive, proactive attitude.
• Attention to detail, accuracy and the ability to prioritize.
• Strong organizational skills.
• Solid data entry skills.
• Ability to articulate and convey information effectively in both group and individual situations.
• Team Player.
• Ability to multi‑task.
• Willingness to continually embrace personal and professional development.

Qualifications and Education Requirements

• Bachelor's degree in finance/accounting preferred; Associate's degree required.
• 3‑5 years accounting experience, including accounts payable experience.
• Working knowledge of Sage 100 and Netsuite a plus.
• Proficiency in fair credit practices and accounting principles.
• Proficiency in MS Office including Intermediate to Advanced Excel skills.

Compensation

Up to $28/hr + benefits + 401k + stock.