Accounts Payable Specialist – School District

SUTTON PUBLIC SCHOOLS; Sutton (MA); On-site; USD 48,000 - 55,000; Full time

Job summary

Sutton Public Schools is seeking a 1.0 FTE Accounts Payable Administrator in Sutton, Massachusetts. The role reports to the Business Manager and requires handling vendor payments, AP reconciliations, and documentation across a school district context.

Responsibilities include safeguarding invoices, compliance with purchasing standards, and collaboration with school leadership. A Bachelor's in Accounting or related field is preferred, with proficiency in MS Office, Google Suite, and MUNIS

Qualifications

• Bachelor's Degree in Accounting or related field is preferred.
• Experience in accounts payable and government or school district accounting preferred.
• Knowledge of MS Office, Google Suite, and willingness to learn new software.

Responsibilities

• Processes all vendor payments by verifying invoices, goods receipt, completeness of orders, and PO closure.
• Verifies invoices against school purchasing standards and regulations.
• Reconciles AP transactions and prepares journal entries as needed.
• Researches and resolves vendor issues.
• Obtains W-9s and assigns new vendor numbers as required.
• Maintains files for invoices and supporting documentation.
• Files and redacts paid invoices.
• Processes and posts vendor credit memos.
• Communicates with Treasurer's office regarding uncashed checks.
• Maintains various spreadsheets and databases for AP data.
• Processes employee reimbursement forms.
• Contacts vendors for services and coordination.
• Supports Transportation, Food Service, and Extensions Directors as needed.

Skills

Microsoft Office

Google Suite

Analytical skills

Confidentiality

Communication skills

Teamwork

Education

Bachelor's degree in Accounting or related field

MUNIS knowledge/experience

Tools

MUNIS

Job description

Sutton Public Schools is seeking a 1.0 FTE Accounts Payable Administrator in Sutton, Massachusetts. The role reports to the Business Manager and requires handling vendor payments, AP reconciliations, and documentation across a school district context.

Responsibilities include safeguarding invoices, compliance with purchasing standards, and collaboration with school leadership. A Bachelor's in Accounting or related field is preferred, with proficiency in MS Office, Google Suite, and MUNIS