Accounts Payable Specialist - RideNow Tucson

RideNow Powersports; Tucson (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

RideNow Powersports in Tucson, AZ is seeking an Accounts Payable Specialist to join our team. You will manage invoice processing, verify accuracy, and ensure timely payments while maintaining organized records across vendor accounts.

You will work with vendor partners to resolve issues, handle ACH/wire/check payments, and assist with month-end close. Strong Excel skills and a drive to streamline processes with AP automation are highly valued.

Qualifications

• Experience processing vendor invoices and 3-way matching.
• Reconcile vendor statements and assist with month-end close.
• Ensure compliance with 1099 and tax requirements.

Responsibilities

• Invoice Management and Processing.
• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders and resolve discrepancies.
• Enter invoice data into the accounting system.
• Payment Processing and Disbursement.
• Prepare and process electronic payments (ACH, wire transfers, checks).
• Monitor payment schedules to avoid late fees.
• Reconcile vendor statements and address balances.
• Assist in month-end, quarter-end and year-end closing.
• Generate AP aging reports and payment activity summaries.
• Maintain organized records of invoices and payments.
• Support audits by providing documentation.
• Primary contact for vendor desk regarding payments.
• Collaborate with dealership network to resolve disputes.
• Identify opportunities to improve processes and implement best practices.
• Utilize AP automation tools to improve efficiency and accuracy.
• Stay current on AP trends and relevant technologies.

Skills

Accounts Payable

Excel

Detail oriented

Communication

Time management

Job description

RideNow Powersports is seeking a highly organized and dependable Accounts Payable Specialist with a keen attention to detail to join our team! If you have an accounting background, go above and beyond to get the job done, and if you are looking for a long-term home, where your efforts are recognized and appreciated, this opportunity may be the one for you!

Key Responsibilities

• Invoice Management and Processing
• Review, verify, and process vendor invoices for accuracy and proper authorization.
• Match invoices to corresponding purchase orders and other documentation, promptly resolving any discrepancies.
• Enter invoice data into the accounting system to prepare it for payment processing.
• Payment Processing and Disbursement
• Prepare and process various forms of electronic payments, such as ACH, wire transfers, and checks.
• Monitor payment schedules to ensure that timely disbursements are made and late fees are avoided.
• Address payment inquiries directed by both vendors and internal stakeholders. Reconciliation, Reporting, and Closing
• Reconcile vendor statements and actively resolve any outstanding balances or discrepancies.
• Assist in month-end, quarter-end and year-end closing activities by reconciling accounts payable accounts and ensuring unrecorded liabilities are identified and addressed.
• Generate and maintain essential financial documents, including accounts payable aging reports and payment activity summaries.

Compliance and Documentation

• Maintain organized and accurate records of all invoices, payments, and related correspondence.
• Ensure full compliance with company policies, financial regulations, and tax requirements, such as 1099 reporting.
• Support both internal and external audits by supplying necessary documentation and information.

Vendor and Internal Communication

• Act as the primary contact for the vendor desk concerning payments and account status.
• Collaborate with retail dealership network to quickly resolve disputes related to invoices.
• Maintain positive relationships with both vendors and internal teams.
• Process Improvement
• Identify opportunities to improve the accounts payable processes and implement best practices through consolidation, cost reduction and streamlined productivity.
• Utilize AP automation tools to improve both efficiency and accuracy.
• Stay current on industry trends and new technologies pertinent to accounts payable management.

Skills

• Ability to work independently and collaboratively in a team environment.
• Strong attention to detail and accuracy. Ability to prioritize tasks, manage workloads efficiently, and meet deadlines in a fast-paced environment.
• Exceptional communication skills, both verbal and written.
• Strong Excel skills, including proficiency with Pivot Tables.
• Ability to manage and juggle many competing priorities.