Accounts Payable Specialist (Remote)

Forbes Advisor; Wilmington (DE); Remote; USD 52,000 - 76,000; Full time

Job summary

Forbes Advisor is seeking a detail-oriented Accounts Payable Specialist to own the end-to-end AP cycle, from invoice intake through payment and bank reconciliation. You will work in an automated AP workflow and in NetSuite, processing invoices, payments, and matching bank activity while maintaining vendor data.

You’ll collaborate with FP&A and the Financial Controller, supporting month-end close and internal controls.

Qualifications

• 3+ years of full-cycle accounts payable experience.
• Degree in accounting/finance or equivalent experience.
• Experience working remotely within a distributed Accounting & Finance team.
• Hands-on with automated AP workflows (SAP Concur, Coupa, Bill.com or Tipalti).
• Working knowledge of NetSuite including vendor bills and payments.
• Experience with ACH, wire, and checks for payments.
• Strong Excel skills with advanced functions.

Responsibilities

• Own day-to-day AP cycle from invoice intake to payment and bank reconciliation.
• Process invoices, run payments, and match bank transactions in NetSuite.
• Code and review vendor invoices in Rippling Spend with proper approvals.
• Maintain vendor master data and 1099 compliance.
• Prepare bi-monthly payments by ACH, wire, and checks.
• Reconcile corporate cards and monthly bank reconciliations.
• Support month-end close and SOPs within Finance.

Skills

AP experience

Attention to detail

Written communication

Confidential information handling

Excel skills

Education

Associate's or Bachelor's in Accounting/Finance

Tools

Rippling Spend

NetSuite

SAP Concur

Coupa

Bill.com

Tipalti

Rippling Spend (AP tool)

NetSuite bank module

Job description

At Forbes Advisor, our mission is to help readers turn their aspirations into reality. We arm people with trusted advice and guidance so they can make informed decisions they feel confident in and get back to doing the things they care about most.

We are an experienced team of industry experts dedicated to helping readers make smart decisions and choose the right products with ease. Forbes Advisor boasts decades of experience across dozens of geographies and teams, including Content, SEO, Business Intelligence, Finance, HR, Marketing, Production, Technology and Sales. The team brings rich industry knowledge to Forbes Advisor's global coverage of consumer credit, debt, health, home improvement, banking, investing, credit cards, small business, education, insurance, loans, real estate and travel.

Forbes Advisor is looking for a detail-oriented and reliable full-time Accounts Payable Specialist. This role will report to the Financial Controller and works closely with the FP&A team, budget owners, and vendors. We're hiring an Accounts Payable Specialist to own the day-to-day AP cycle, from invoice intake through payment and bank reconciliation. You'll work in an automated AP workflow and in NetSuite. You'll process invoices, run payments, approve corporate card activity, transfer cash between bank accounts, and match bank transactions.

Key responsibilities

• Manage the AP inbox and answer vendor questions in a timely manner and resolve past-due balances promptly and accurately.
• Review, code and process vendor invoices in Rippling Spend (automated AP tool), making sure each has the right approvals, GL coding and supporting documents.
• Fully manage policies and administrative tasks of Rippling Spend.
• Keep vendor master data accurate, including W-9s, banking details and payment terms.
• Prepare bi-monthly payment runs by ACH, wire and check, based on due dates, terms and available cash.
• Build payment proposals for approval and confirm that payments are posted correctly in NetSuite.
• Follow controls that prevent duplicate or fraudulent payments, including verifying any change to vendor bank details.

Corporate credit cards

• Review and authorize corporate credit card charges and expense reports against company policy in Rippling Spend.
• Follow up on missing receipts, miscoded transactions and policy exceptions.
• Fully manage policies and administrative tasks including but not limited to issuing credit cards and managing credit limits.
• Reconcile card statements to the general ledger every month.
• Bank matching and cash
• Apply and match bank transactions in the NetSuite bank matching module every day.
• Investigate and clear unmatched or unusual items.
• Initiate and record fund transfers between company bank accounts, so each account stays adequately funded.
• Perform monthly bank reconciliations for all assigned US entity accounts, including operating, payroll, and affiliate payment accounts.

Month-end and compliance

• Support month-end close by maintaining Supplier accounts in NetSuite, aging report analysis and account reconciliations.
• Identify opportunities to streamline reconciliations and close processes, and implement improvements with the US Controller’s approval.
• Maintain and update accounting procedures and documentation for assigned areas including SOPs and the Company Travel and Expense Policy.
• Help with 1099 preparation, audit requests and sales and use tax review.
• Support system implementation and integration projects as needed.

Required Qualifications

• 3+ years of full-cycle accounts payable experience.
• Associate's or bachelor's degree in accounting or finance, or equivalent experience.
• Experience working remotely within a distributed Accounting & Finance team.
• Hands-on experience with an automated AP or expense workflow such as SAP Concur, Coupa, Bill.com or Tipalti.
• Working knowledge of NetSuite, including vendor bills, payment processing and the bank matching module.
• Experience preparing payment runs by ACH, wire and check, and moving funds between bank accounts.
• Experience reviewing and approving corporate card transactions against policy.
• Solid grasp of AP internal controls, 1099 reporting and month-end close.
• Intermediate Excel skills, including XLOOKUP, pivot tables and reconciliations.
• Strong attention to detail, clear written communication and good judgment with confidential financial information.
• Experience researching and resolving discrepancies

Forbes Advisor provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.