Accounts Payable Specialist

The Phoenix Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A prominent financial services firm located in New York is looking for an Accounts Payable Specialist. The role involves managing vendor processes, verifying vendor accounts, and supporting the accounts payable ledger. The ideal candidate has a BA/BS degree and at least 2 years of experience in accounts payable. Proficiency in Netsuite and Microsoft Office is strongly preferred. This position offers collaboration with a dedicated team and requires attention to detail to ensure accuracy in financial transactions.

Qualifications

• Minimum of 2 years of accounts payable experience required.
• Ability to determine coding of vendor bills and their G/L impact.
• Demonstrated capability for teamwork and flexibility.

Responsibilities

• Manage vendor processes and bill review.
• Verify vendor accounts and handle inquiries.
• Support month-end close procedures as needed.

Skills

Understanding of accounts payable

Proficiency in Microsoft Office Suite

Teamwork

Critical thinking

Education

BA/BS degree in related field

Tools

Netsuite

Job description

• Manage new vendor process along with vendor set up
• Carry out vendor bill process: review vendor bills for accuracy, completeness and proper approval; enter vendor bills into accounting system with proper G/L coding
• Verify vendor accounts, respond to inquiries, and reconcile payments
• Respond to inquiries from vendors and internal teams around status of vendor accounts, outstanding payments, etc.
• Manage accounts payable ledger, identifying any needed adjustments
• Perform primary review of employee expense reports, verifying expenses are valid, comply with guidelines, and include proper documentation
• Manage, audit, and reconcile corporate card activity
• Assist with completion of annual 1099 process
• Support month-end close procedures, as needed
• Support ad hoc projects, as needed
• Provide logistical and administrative support to the accounting team, as needed
• Work collaboratively with AP team across global offices

Experience

• A BA/BS degree in related field with a minimum of 2 years of AP experience
• Knowledge of accounts payable and general accounting desired, including ability to independently determine coding of vendor bills and their impact on the G/L
• Experience with Netsuite strongly preferred
• Proficiency in Microsoft Office suite, particularly Word and Excel
• A demonstrated capacity for teamwork and flexibility
• Willingness to be persistent and follow up multiple times until clear answer or solution is reached
• Ability and desire to think critically and use own judgement to make decisions and willingness to propose solutions to various problems/ questions as they arise