Accounts Payable Specialist/Receptionist.

Beasley Media Group; Naples (FL); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Holidays

Employee Assistance Program

Job summary

Beasley Media Group in Naples, Florida is seeking an Accounts Payable Specialist/Receptionist to be the first point of contact for visitors and vendors while supporting the corporate finance team's AP cycle.

You will process invoices, code to GL, reconcile accounts, and maintain vendor relationships to ensure on-time payments and GAAP compliance. A associate degree in accounting and admin experience are preferred.

Qualifications

• Associate degree in Accounting or related field.
• Prior receptionist/front-desk experience preferred.
• Fundamental understanding of accounts payable processes, workflows, and GAAP.
• Understanding of how AP transactions impact general ledger posting.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Serve as the primary point of contact at the front desk, greeting visitors, clients, and vendors.
• Answer, screen, and direct incoming calls and emails; relay messages.
• Manage mail and deliveries; coordinate courier services.
• Maintain a clean, organized reception area and common spaces.
• Coordinate meals for executive staff and meetings.
• Oversee daily office operations and vendor coordination.
• Process and manage accounts payable invoices received through multiple channels.
• Review invoices for completeness and proper documentation.
• Verify coding and three-way match where applicable.
• Ensure timely payment of vendor invoices; maintain payment schedules.
• Process payment runs (checks, ACH, wire transfers).
• Code invoices to GL accounts; support month-end close and reconciliations.
• Maintain accurate AP records and vendor relationships.

Skills

Attention to detail

Organizational skills

Customer service

Communication skills

Multitasking

Education

Associate degree in Accounting

Tools

QuickBooks

Sage

NetSuite

Microsoft Excel

Job description

About Beasley Media Group

Beasley Media Group is an innovative media company operating in one of Florida’s most desirable locations. Join our corporate team in beautiful Naples and contribute to the financial and administrative operations of a dynamic, forward-thinking organization.

Position Summary

We are seeking a highly organized, detail-oriented, and professional individual to serve as Accounts Payable Specialist/Receptionist. This role is the first point of contact for visitors, clients, and vendors while simultaneously supporting the accounts payable cycle for the corporate finance team.

Key Responsibilities

Front Desk & Office Operations

• Serve as the primary point of contact at the front desk, greeting and assisting visitors, clients, and vendors in a professional and welcoming manner.
• Answer, screen, and direct incoming phone calls and emails; take and relay accurate messages.
• Manage incoming and outgoing mail and deliveries, including courier coordination.
• Maintain a clean, organized, and professional reception area and common spaces.
• Coordinate and order meals for executive staff, company meetings, and corporate events.
• Oversee daily office operations and maintain adequate office supply inventory; coordinate with vendors as needed.

Invoice Management

• Process and manage accounts payable invoices received through multiple channels (email, mail, and electronic systems).
• Review invoices for completeness, accuracy, and proper supporting documentation.
• Verify coding and authorization prior to processing; perform three-way match (PO, receipt, invoice) as applicable.

Payment Processing

• Ensure timely and accurate payment of all vendor invoices in accordance with vendor terms.
• Maintain payment schedules to optimize cash flow and prevent late fees.
• Process payment runs and coordinate check distributions, ACH payments, and wire transfers.

Accounting & Reconciliation

• Code invoices to appropriate general ledger accounts in accordance with company policies and GAAP.
• Maintain accurate and well-organized accounts payable records.
• Support month-end close activities and assist with account reconciliations.

Vendor Relations

• Serve as the primary contact for assigned vendors regarding invoice status and payment inquiries.
• Proactively resolve payment discrepancies and disputes in a professional manner.
• Build strong vendor relationships to ensure uninterrupted service delivery.
• Collaborate with internal departments to address invoice questions and approval workflow issues.

Qualifications

Required

• Associate degree in Accounting or a related field.
• Prior experience in a receptionist, front-desk, or administrative support role preferred.
• Fundamental understanding of accounts payable processes, workflows, and GAAP.
• Understanding of how AP transactions impact general ledger posting.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional attention to detail, accuracy, and organizational skills.
• Professional demeanor, strong customer-service orientation, and excellent communication skills (written and verbal).
• Ability to multitask and independently manage competing priorities.

Preferred

• Experience with accounting software or ERP systems (e.g., QuickBooks, Sage, NetSuite).
• Familiarity with three-way match processes.
• Previous experience in media, entertainment, or corporate environments.

Core Competencies

• Independent Worker – Manages workload autonomously while balancing multiple responsibilities.
• Problem Solver – Strong analytical skills; researches issues and develops effective solutions.
• Team Player – Collaborative mindset with outstanding customer-service orientation.
• Communicator – Clear, professional written and verbal communication with vendors, visitors, and colleagues.
• Organized – Systematic approach to work; able to pivot seamlessly between financial and front-office tasks.

Comprehensive Benefits Package

• Hourly rate: $21
• Health & Wellness: Medical, dental, and vision insurance.
• Financial Security: Life insurance, short-term and long-term disability coverage.
• Retirement: 401(k) retirement plan.
• Work-Life Balance: Employee Assistance Program (EAP).
• Time Off: Paid time off and company holidays.
• Waiting periods apply for certain benefits.

Why Join Beasley Media Group?

• Work in the vibrant Naples, Florida area with an excellent quality of life.
• Grow your career in a dynamic media industry environment.
• Collaborate with experienced finance and operations professionals.
• Be part of an innovative, forward-thinking organization.
• Develop transferable skills in a supportive team setting.

Beasley Media Group, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.