Accounts Payable Clerk

Northwood Hospitality LLC; Islamorada (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, Dental, and Vision Insurance

Paid Time Off

Employee discounts at Northwood hotels

Job summary

Cheeca Lodge & Spa in Islamorada, FL seeks a detail-driven Accounts Payable Clerk to support high-volume accounting operations on-site. You will process vendor invoices, ensure proper coding, and collaborate with department managers and corporate accounting to maintain vendor compliance.

The role requires a high school diploma or equivalent, experience with BirchStreet or similar P2P systems, and strong Excel skills. On-site work with potential for month-end closings.

Qualifications

• High school diploma or equivalent required; college coursework in accounting or hospitality preferred.
• Experience with BirchStreet or similar P2P systems is strongly preferred.
• Proficiency in Microsoft Excel and Office applications; hotel operations familiarity is a plus.

Responsibilities

• Process vendor invoices through BirchStreet, ensuring approvals, correct coding, and accuracy with POs and receiving logs.
• Monitor invoice approvals and follow up on outstanding items.
• Resolve discrepancies and vendor inquiries in a timely, professional manner.
• Assist with month-end accruals and AP-related closings; maintain organized records.

Skills

Microsoft Excel

Office applications

Attention to detail

Communication skills

Independent worker

Team player

Education

High school diploma or equivalent

Tools

BirchStreet

Finexio

Job description

Join the finance team behind one of the most iconic luxury resorts in the Florida Keys. Cheeca Lodge & Spa is currently seeking a detail-driven and reliable Accounts Payable Clerk to support our high-volume accounting operations. This full-time, non-exempt role is key to maintaining smooth vendor relationships and ensuring timely, accurate invoice processing and payment cycles.

Please note - we are unable to offerrelocation and the position is non-remote/must be on-site. If you are not local but planning to relocate, please note that info on your resume.

Position Summary:

The Accounts Payable Clerk is responsible for processing, tracking, and reconciling vendor invoices using our procure-to-pay systems, including BirchStreet and Finexio. This role works closely with resort department managers and the corporate accounting team to ensure proper coding, approvals, and vendor compliance in all aspects of accounts payable.

Key Responsibilities:

• Process vendor invoices through BirchStreet, verifying approvals, proper coding, and accuracy against POs and receiving logs.

• Monitor invoice approval workflows and follow up on outstanding items.

• Resolve exceptions and discrepancies in a timely and professional manner.

• Handle vendor inquiries, reconcile statements, and resolve past due balances.

• Assist with month-end accruals and AP-related financial closings.

• Maintain up-to-date and well-organized digital and paper records.

• Coordinate with department managers regarding PO issues and payment status.

• Partner with corporate accounting to manage fair and balanced check runs.

• Maintain vendor master files and assist with W-9/1099 documentation.

• Uphold compliance with internal controls and accounting policies.

• Perform other duties as assigned by the Assistant Director of Finance.

Qualifications:

• Ability to work full time onsite

• High school diploma or equivalent required; college-level accounting or hospitality coursework preferred.

• Experience using BirchStreet or similar P2P systems strongly preferred.

• Proficiency in Microsoft Excel and Office applications.

• Familiarity with accounting principles and hotel operations a plus.

• Excellent organizational skills and attention to detail.

• Strong communication and telephone etiquette.

• Must be able to work independently and as part of a team.

Schedule & Work Environment:

• Full-time position with a flexible schedule based on business needs.

• May require varied hours during peak periods or month-end closings.

Benefits Include:

• Bass Pro 50% Discount card

• 401(k) with employer matching

• Medical, Dental, and Vision Insurance

• 18 Days Paid Time Off

• Employer Paid Short Term & Long Term Disability Insurance

• Life and AD&D Insurance

• Flexible Spending and Health Savings Accounts

• Employee discounts at Northwood Hospitality properties

Benefits Include:

• 401(k) with employer matching

• Medical, Dental, and Vision Insurance

• Paid Time Off and 8 Paid Holidays

• Employer Paid Short Term & Long Term Disability Insurance

• Life and AD&D Insurance

• Flexible Spending and Health Savings Accounts

• Employee discounts at Northwood Hospitality properties

Source: Northwood Hospitality