Accounts Payable Specialist - QuickBooks & Vendor Relations

Pro-Tops; Monroe (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Pro-Tops Inc. in Charlotte, NC, seeks an Accounts Payable Specialist to manage all AP activities, process vendor invoices accurately, and coordinate with internal stakeholders.

This role supports timely payments and strong vendor relationships while maintaining precise QuickBooks records. You will handle invoice review, payment processing, and reconciliations, contributing to month-end close and compliant financial reporting, with opportunities for advancement in a fast-growing national

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• At least 3 years of experience as Accounts Payable Specialist.
• Proficient in QuickBooks for AP and strong accounting knowledge.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and in a team.
• Strong organizational and time-management skills.

Responsibilities

• Invoice processing: review vendor invoices and enter details in QuickBooks.
• Vendor communication to resolve discrepancies and ensure timely payments.
• Process electronic payments (checks and ACH) per terms.
• Reconcile vendor statements and resolve discrepancies.
• Maintain records of AP transactions and assist in financial reports.
• Support month-end closing with AP activities.
• Utilize QuickBooks effectively and troubleshoot issues.
• Stay updated on accounting regulations and company policies.

Skills

QuickBooks proficiency

Accounting principles

Attention to detail

Communication skills

Team collaboration

Organizational skills

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Job description

Pro-Tops Inc. in Charlotte, NC, seeks an Accounts Payable Specialist to manage all AP activities, process vendor invoices accurately, and coordinate with internal stakeholders.

This role supports timely payments and strong vendor relationships while maintaining precise QuickBooks records. You will handle invoice review, payment processing, and reconciliations, contributing to month-end close and compliant financial reporting, with opportunities for advancement in a fast-growing national