Accounting Specialist

Pro-Tops; Monroe (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Pro-Tops Inc. in Charlotte, NC, seeks an Accounts Payable Specialist to manage all AP activities, process vendor invoices accurately, and coordinate with internal stakeholders.

This role supports timely payments and strong vendor relationships while maintaining precise QuickBooks records. You will handle invoice review, payment processing, and reconciliations, contributing to month-end close and compliant financial reporting, with opportunities for advancement in a fast-growing national

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• At least 3 years of experience as Accounts Payable Specialist.
• Proficient in QuickBooks for AP and strong accounting knowledge.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and in a team.
• Strong organizational and time-management skills.

Responsibilities

• Invoice processing: review vendor invoices and enter details in QuickBooks.
• Vendor communication to resolve discrepancies and ensure timely payments.
• Process electronic payments (checks and ACH) per terms.
• Reconcile vendor statements and resolve discrepancies.
• Maintain records of AP transactions and assist in financial reports.
• Support month-end closing with AP activities.
• Utilize QuickBooks effectively and troubleshoot issues.
• Stay updated on accounting regulations and company policies.

Skills

QuickBooks proficiency

Accounting principles

Attention to detail

Communication skills

Team collaboration

Organizational skills

Time management

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Job description

Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Position Summary:

The ideal candidate will manage all accounts payable aspects, ensure accurate and timely processing of vendor invoices, and maintain strong communication with internal stakeholders.

About Pro-Tops Inc:

Pro-Tops is a fast-growing national wholesale distributor of kitchen and bath renovation products and materials. It is also the foremost kitchen countertops fabricator in the Charlotte, NC, region.

Our Mission - We create extraordinary living spaces through high-quality products and services for every customer we encounter.

Our Core values are the backbone of our business and guide our hiring process: We S.T.R.I.D.E - with our core values: Service, Transparency, Respect, Inspiration, Dedication, and Excellence.

Performance objectives:

Responsibilities:

1. Invoice Processing: Receive and review vendor invoices for accuracy and completeness. Enter invoice details into QuickBooks with a high level of accuracy. Ensure proper coding and categorization of expenses.
2. Vendor Communication: Communicate with vendors to resolve any discrepancies or issues related to invoices. Maintain positive relationships with vendors while ensuring timely payments.
3. Payment Processing: Prepare and process electronic payments, including checks and ACH transfers. Schedule and execute payments per payment terms and company policies.
4. Expense Reconciliation: Reconcile vendor statements to ensure all invoices are accounted for and paid promptly. Investigate and resolve any discrepancies promptly.
5. Record Keeping: Maintain organized and up-to-date records of accounts payable transactions. Assist in the preparation of financial reports related to accounts payable.
6. Month-End Closing: Contribute to the month-end closing process by ensuring all accounts payable tasks are completed accurately and on time. Collaborate with the accounting team to provide the necessary information for financial reporting.
7. QuickBooks Expertise: Utilize QuickBooks to its full potential for efficient and effective accounts payable management. Troubleshoot and resolve any QB-related issues that may arise during the accounts payable process.
8. Compliance: Stay informed about changes in accounting regulations and compliance requirements. Ensure adherence to company policies and relevant accounting standards.

Qualifications:

• A bachelor's degree in Accounting, Finance, or a related field is preferred.
• Proven experience as an Accounts Payable Specialist, with at least 3 years of relevant experience.
• Proficient in using QuickBooks for accounts payable functions.Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational and time-management skills.

Physical Requirements:

Prolonged periods sitting at a desk and working