Accounts Payable Specialist: QuickBooks Pro & Detail‑Driven

Ledgent, Inc.; Wakefield (MA); Presencial; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

Ledgent, Inc. seeks a detail-oriented Accounts Payable Specialist in MA to support day-to-day accounting and office operations. You will process vendor invoices in QuickBooks Online, ensure proper approvals, code to GL accounts, and prepare AP reports.

The role also covers front office tasks and general office support. The ideal candidate has AP or accounting support experience, strong QuickBooks Online skills, and excels at multitasking in a fast-paced environment.

Formación

• Experience in accounts payable, accounting support, administrative support, customer service, or similar role
• Experience with QuickBooks Online required
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to multitask and effectively prioritize competing responsibilities
• Strong written, verbal, and telephone communication skills
• Comfortable interacting with vendors, customers, visitors, and internal team members
• Positive, team-oriented attitude with a willingness to learn and assist outside of assigned responsibilities
• Ability to work independently while collaborating with a small team

Responsabilidades

• Process vendor invoices using QuickBooks Online
• Review invoices for accuracy and match them with appropriate supporting documentation
• Ensure invoices have proper approvals and are coded to the correct general ledger accounts
• Prepare weekly accounts payable reports to determine upcoming payments
• Process approved check runs and distribute payments to vendors
• Maintain organized AP files, including invoices, purchase orders, check stubs, and supporting documentation
• Ensure adherence to established accounting policies and procedures
• Set up and maintain customer information within QuickBooks
• Collect and accurately record company credit card receipts
• Manage and reconcile petty cash
• Assist with collection calls and follow up on outstanding balances as needed
• Prepare and send certificates of insurance
• Provide front office support, including greeting visitors, answering incoming calls, and handling incoming and outgoing mail
• Maintain office and conference room organization and presentation
• Monitor and replenish office supply inventory
• Assist the accounting and management teams with additional projects and responsibilities as needed

Conocimientos

Attention to detail

Time management

Organizational skills

Communication skills

Vendor interactions

Multitasking

Teamwork

Herramientas

QuickBooks Online

Excel

Word

Outlook

Descripción del empleo

Ledgent, Inc. seeks a detail-oriented Accounts Payable Specialist in MA to support day-to-day accounting and office operations. You will process vendor invoices in QuickBooks Online, ensure proper approvals, code to GL accounts, and prepare AP reports.

The role also covers front office tasks and general office support. The ideal candidate has AP or accounting support experience, strong QuickBooks Online skills, and excels at multitasking in a fast-paced environment.