Accounts Payable Specialist

Ledgent, Inc.; Wakefield (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ledgent, Inc. seeks a detail-oriented Accounts Payable Specialist in MA to support day-to-day accounting and office operations. You will process vendor invoices in QuickBooks Online, ensure proper approvals, code to GL accounts, and prepare AP reports.

The role also covers front office tasks and general office support. The ideal candidate has AP or accounting support experience, strong QuickBooks Online skills, and excels at multitasking in a fast-paced environment.

Qualifications

• Experience in accounts payable, accounting support, administrative support, customer service, or similar role
• Experience with QuickBooks Online required
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to multitask and effectively prioritize competing responsibilities
• Strong written, verbal, and telephone communication skills
• Comfortable interacting with vendors, customers, visitors, and internal team members
• Positive, team-oriented attitude with a willingness to learn and assist outside of assigned responsibilities
• Ability to work independently while collaborating with a small team

Responsibilities

• Process vendor invoices using QuickBooks Online
• Review invoices for accuracy and match them with appropriate supporting documentation
• Ensure invoices have proper approvals and are coded to the correct general ledger accounts
• Prepare weekly accounts payable reports to determine upcoming payments
• Process approved check runs and distribute payments to vendors
• Maintain organized AP files, including invoices, purchase orders, check stubs, and supporting documentation
• Ensure adherence to established accounting policies and procedures
• Set up and maintain customer information within QuickBooks
• Collect and accurately record company credit card receipts
• Manage and reconcile petty cash
• Assist with collection calls and follow up on outstanding balances as needed
• Prepare and send certificates of insurance
• Provide front office support, including greeting visitors, answering incoming calls, and handling incoming and outgoing mail
• Maintain office and conference room organization and presentation
• Monitor and replenish office supply inventory
• Assist the accounting and management teams with additional projects and responsibilities as needed

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Vendor interactions

Multitasking

Teamwork

Tools

QuickBooks Online

Excel

Word

Outlook

Job description

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join a growing organization in Woburn, MA. This position will support the day-to-day accounting and office operations, with a primary focus on accounts payable. The ideal candidate will have previous accounting or administrative experience, strong QuickBooks Online skills, and the ability to manage multiple priorities in a fast-paced environment. This is a hands-on role that requires someone who is organized, proactive, and willing to pitch in wherever needed.

Key Responsibilities:

• Process vendor invoices using QuickBooks Online
• Review invoices for accuracy and match them with appropriate supporting documentation
• Ensure invoices have proper approvals and are coded to the correct general ledger accounts
• Prepare weekly accounts payable reports to determine upcoming payments
• Process approved check runs and distribute payments to vendors
• Maintain organized AP files, including invoices, purchase orders, check stubs, and supporting documentation
• Ensure adherence to established accounting policies and procedures
• Set up and maintain customer information within QuickBooks
• Collect and accurately record company credit card receipts
• Manage and reconcile petty cash
• Assist with collection calls and follow up on outstanding balances as needed
• Prepare and send certificates of insurance
• Provide front office support, including greeting visitors, answering incoming calls, and handling incoming and outgoing mail
• Maintain office and conference room organization and presentation
• Monitor and replenish office supply inventory
• Assist the accounting and management teams with additional projects and responsibilities as needed

Qualifications:

• Previous experience in accounts payable, accounting support, administrative support, customer service, or a similar role
• Experience with QuickBooks Online required
• Proficiency with Microsoft Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to multitask and effectively prioritize competing responsibilities
• Strong written, verbal, and telephone communication skills
• Comfortable interacting with vendors, customers, visitors, and internal team members
• Positive, team-oriented attitude with a willingness to learn and assist outside of assigned responsibilities
• Ability to work independently while also collaborating effectively with a small team

Ideal Candidate:

The ideal candidate is someone who enjoys wearing multiple hats and is comfortable balancing traditional accounts payable responsibilities with general office support. This individual should be organized, reliable, personable, and eager to contribute wherever needed within the organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.