Accounts Payable Specialist (QuickBooks & Excel)

Kaizen Lab Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

PBS Facility Service is seeking an Accounts Payable Clerk with a strong background in invoicing, GL reconciliation, and vendor communications. The ideal candidate has 3+ years in AP, extensive Excel use, and experience with QuickBooks.

The role involves month-end close support, bank reconciliations, and accurate vendor data management, with a focus on minimizing errors and maintaining compliant accounting practices.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy
• Strong analytical and problem-solving skills
• Experience with Zoho Office Suite is a Plus.

Responsibilities

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve discrepancies
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cashpayments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through Quickbooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Skills

Accounts payable

Excel

QuickBooks

Analytical skills

Attention to detail

Education

Bachelor's degree in accounting

Tools

Zoho Office Suite

Job description

PBS Facility Service is seeking an Accounts Payable Clerk with a strong background in invoicing, GL reconciliation, and vendor communications. The ideal candidate has 3+ years in AP, extensive Excel use, and experience with QuickBooks.

The role involves month-end close support, bank reconciliations, and accurate vendor data management, with a focus on minimizing errors and maintaining compliant accounting practices.