Accounts Payable Specialist - Project & Vendor Support

McCarl's LLC; McMurray (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

McCarl's LLC is seeking an AP Specialist in Beaver Falls, PA to manage vendor invoices, purchase orders, and payments for construction and project-based accounting. You will maintain vendor records, assist with month-end close, and help ensure accurate job cost allocation across projects.

The role requires 1–3 years of accounts payable experience, proficiency in Excel and ERP systems, and strong attention to detail with excellent communication skills.

Qualifications

• Associate's or Bachelor's degree preferred; equivalent experience considered.
• 1–3 years accounts payable or related transactional processing experience.
• Proficient with Microsoft Office, especially Excel, Outlook, and Word.
• Experience with ERP/accounting systems; job cost accounting exposure is a plus.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Create, maintain, and monitor purchase orders and requisitions.
• Match invoices to purchase orders and receiving documentation.
• Process weekly payment runs (checks, ACH, wire).
• Maintain vendor records and supporting documentation.
• Serve as a point of contact for vendors on invoices and payments.
• Support project teams with vendor, subcontractor and purchasing issues.
• Research invoice discrepancies and reconcile vendor statements.
• Coordinate with operations and project management for accurate job cost allocation.
• Reconcile AP subledger to the general ledger and assist with month-end close.

Skills

Attention to detail

Excellent communication

Time management

Team collaboration

Education

Associate's or Bachelor's in Accounting, Business, Finance, or related field

Tools

ERP systems

Excel

Vendor management

Job description

McCarl's LLC is seeking an AP Specialist in Beaver Falls, PA to manage vendor invoices, purchase orders, and payments for construction and project-based accounting. You will maintain vendor records, assist with month-end close, and help ensure accurate job cost allocation across projects.

The role requires 1–3 years of accounts payable experience, proficiency in Excel and ERP systems, and strong attention to detail with excellent communication skills.