Accounts Payable & Project Support Specialist

McCarl's Inc.; McMurray (PA); On-site; USD 42,000 - 60,000; Full time

Job summary

McCarl's Inc. is seeking an Accounts Payable Specialist to handle vendor invoices, purchase orders, and related AP tasks in Beaver Falls, PA.

You will code invoices, match them to POs, run weekly payments, maintain vendor records, support project teams with cost allocation, and help ensure accurate financial reporting and month-end close while upholding internal controls.

The role requires 1–3 years of AP experience, proficiency with Excel and ERP systems, and strong attention to detail.

Qualifications

• Associate's or bachelor's degree in Accounting, Business, Finance, or related field; equivalent experience considered.
• 1 to 3 years of accounts payable or related transactional processing experience.
• Proficient in Microsoft Office applications, with strong Excel, Outlook, and Word skills.
• Experience working with ERP or accounting systems; familiarity with job cost accounting environments preferred.
• Construction, industrial, or project-based accounting experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• Excellent verbal and written communication skills, including interaction with vendors and stakeholders.
• Demonstrated problem-solving skills and a commitment to accuracy and continuous improvement.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Create, maintain, and monitor purchase orders and requisitions.
• Match invoices to purchase orders and receiving documentation.
• Process weekly payment runs, including checks, ACH, and wire transactions.
• Maintain vendor records and supporting documentation.
• Serve as a point of contact for vendors regarding invoices, payments, and account inquiries.
• Research and resolve invoice discrepancies and payment issues; vendor statement reconciliation.
• Coordinate with operations and project management to ensure accurate job cost allocation.
• Reconcile AP subledger to the general ledger; assist with month-end close processes.
• Assist with Form 1099 reporting and vendor compliance activities.
• Identify opportunities to improve AP processes, efficiency, and controls.

Skills

Attention to detail

Communication

Organizational skills

Multitasking

Education

Bachelor's degree in Accounting/Finance

Tools

ERP systems

Excel

Outlook

Word

Job description

McCarl's Inc. is seeking an Accounts Payable Specialist to handle vendor invoices, purchase orders, and related AP tasks in Beaver Falls, PA.

You will code invoices, match them to POs, run weekly payments, maintain vendor records, support project teams with cost allocation, and help ensure accurate financial reporting and month-end close while upholding internal controls.

The role requires 1–3 years of AP experience, proficiency with Excel and ERP systems, and strong attention to detail.