Accounts Payable Specialist: Vendor & Project Support

McCarl's LLC; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

McCarl's LLC is seeking an Accounts Payable Specialist to handle vendor invoices, purchase orders, and project-related AP tasks. The role requires accurate coding, timely processing, and collaboration with project teams to ensure proper job cost allocation.

The position supports month-end close, vendor inquiries, and internal controls while maintaining vendor records and ensuring regulatory compliance. Office-based role with standard business hours in Beaver Falls, PA.

Qualifications

• Associate's or bachelor's degree in Accounting, Business, Finance, or related field preferred; equivalent experience will be considered.
• 1 to 3 years of accounts payable, accounting, or related transactional processing experience.
• Proficient in Microsoft Office applications, with strong Excel, Outlook, and Word skills.
• Experience working with ERP or accounting systems; familiarity with job cost accounting environments preferred.
• Construction, industrial, or project-based accounting experience is a plus.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• Excellent verbal and written communication skills, including interaction with vendors, project teams, and internal stakeholders.
• Demonstrated problem-solving skills and a commitment to accuracy and continuous improvement.

Responsibilities

• Review, code, and process vendor invoices accurately and timely.
• Create, maintain, and monitor purchase orders and requisitions.
• Match invoices to purchase orders and receiving documentation.
• Process weekly payment runs, including checks, ACH, and wire transactions.
• Maintain vendor records and supporting documentation.
• Serve as a point of contact for vendors regarding invoices, payments, and account inquiries.
• Support project teams with vendor, subcontractor, and purchasing-related issues.
• Coordinate with operations and project management teams to ensure accurate job cost allocation.
• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end close activities, accruals, and financial reporting requirements.
• Analyze AP variances and resolve outstanding items.
• Prepare schedules and supporting documentation for audits and reporting requests.
• Identify opportunities to improve AP processes, efficiency, and controls.

Skills

Attention to detail

Multi-tasking

Communication skills

Education

Accounting degree

Tools

ERP/accounting software

Microsoft Excel

Job description

McCarl's LLC is seeking an Accounts Payable Specialist to handle vendor invoices, purchase orders, and project-related AP tasks. The role requires accurate coding, timely processing, and collaboration with project teams to ensure proper job cost allocation.

The position supports month-end close, vendor inquiries, and internal controls while maintaining vendor records and ensuring regulatory compliance. Office-based role with standard business hours in Beaver Falls, PA.