Accounts Payable Specialist: Precision & Timely Payments

EFP Staffing; California (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

EFP Staffing is seeking an Accounts Payable Clerk to manage vendor invoices, ensure accurate coding, and support timely payments in a fast-paced environment. This role requires meticulous attention to detail and confidentiality while coordinating with vendors and internal teams.

The successful candidate will handle processing, matching, and payment execution, plus account reconciliations, month-end close support, and reporting.

Qualifications

• High school diploma or GED required.
• Associate degree in Accounting, Business, or related field preferred.
• Minimum two (2) years of accounts payable or accounting experience preferred.
• Experience with accounting software and ERP systems.
• Proficiency in Microsoft Office, including Excel.
• Strong mathematical and analytical skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and completeness.
• Match invoices with purchase orders, receiving documents, and other supporting documentation.
• Verify proper account coding and approvals before processing.
• Enter invoices into the accounting system accurately and timely.
• Ensure invoices are processed in accordance with payment terms and company policies.
• Prepare weekly and/or scheduled payment batches.
• Process checks, ACH payments, wire transfers, and credit card payments as authorized.
• Maintain payment records and supporting documentation.
• Ensure vendors are paid accurately and on time.
• Establish and maintain vendor files and records.
• Request and maintain current W-9 forms and vendor documentation.
• Respond professionally to vendor inquiries regarding invoices and payments.
• Resolve invoice discrepancies and payment issues by working with vendors and internal departments.
• Reconcile vendor statements and investigate outstanding balances.
• Reconcile accounts payable transactions.
• Assist with monthly accounts payable aging reports.
• Research and resolve discrepancies.
• Support month-end and year-end closing processes.
• Maintain organized electronic and paper accounting records.
• Ensure compliance with company policies and internal controls.
• Maintain confidentiality of financial and company information.
• Assist with audits by providing requested documentation.
• Assist with filing and document retention.
• Generate reports as requested.
• Cross-train with other accounting functions to provide departmental support.
• Perform other duties as assigned.

Skills

Attention to detail

Microsoft Excel

Time management

Organizational skills

Accounting software

ERP systems

Verbal communication

Written communication

Confidentiality

Analytical skills

Teamwork

Education

High school diploma or GED

Associate degree in Accounting, Business, or related field

Tools

ERP systems

Accounting software

Job description

EFP Staffing is seeking an Accounts Payable Clerk to manage vendor invoices, ensure accurate coding, and support timely payments in a fast-paced environment. This role requires meticulous attention to detail and confidentiality while coordinating with vendors and internal teams.

The successful candidate will handle processing, matching, and payment execution, plus account reconciliations, month-end close support, and reporting.