Accounts Payable Specialist: Precision in High-Volume Ops

Navis Food Partners; Londonderry (NH); On-site; USD 45,000 - 65,000; Full time

Job summary

Navis Food Partners is seeking an Accounts Payable Specialist to support accurate, timely vendor invoice processing and payments. You will maintain documentation, resolve discrepancies, and ensure expenses are recorded properly.

The role collaborates with purchasing, operations, and other departments to keep vendor accounts current. The ideal candidate is highly organized, detail-oriented, and able to work independently on research and resolutions across a high-volume AP environment.

Qualifications

• 2+ years of Accounts Payable, accounting, or related experience preferred.
• Experience with ERP or accounting systems and vendor portals.
• Strong attention to detail and accuracy.
• Experience with high-volume transactions and distribution environments.
• Proficiency with Microsoft Office applications, especially Excel and Outlook.

Responsibilities

• Review and process vendor invoices accurately and timely.
• Verify invoices for supporting documentation, coding, and approvals.
• Match invoices to purchase orders and receiving docs when applicable.
• Research and resolve quantity, pricing, receiving, and other invoice discrepancies.
• Identify duplicate invoices or payments and resolve exceptions before payment.
• Ensure invoices are recorded in the appropriate accounting period.
• Respond to vendor inquiries regarding invoice and payment status.
• Research outstanding AP items and account discrepancies.
• Coordinate with internal departments to resolve vendor issues.
• Maintain supporting documentation for payments and transactions.
• Identify invoices received after period-end that may require accrual.
• Research aged outstanding AP items and unreconciled balances.
• Provide documentation for account reconciliations.
• Identify unusual transactions or potential duplicate payments.
• Maintain complete and organized supporting documentation.
• Suggest opportunities to improve AP processes.
• Participate in system implementations, testing, and finance improvement initiatives.

Skills

Attention to detail

Organizational skills

Time management

Multitasking

Communication skills

Excel / Office

Invoice research

Vendor discrepancies

Education

Associate or Bachelor degree in Accounting/Finance/Business

Tools

Microsoft Excel

Outlook

ERP/accounting systems

Vendor portals

Job description

Navis Food Partners is seeking an Accounts Payable Specialist to support accurate, timely vendor invoice processing and payments. You will maintain documentation, resolve discrepancies, and ensure expenses are recorded properly.

The role collaborates with purchasing, operations, and other departments to keep vendor accounts current. The ideal candidate is highly organized, detail-oriented, and able to work independently on research and resolutions across a high-volume AP environment.