Accounts Payable Specialist: Precision-Driven PO Matching

axogen; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Day-one benefits

Educational assistance

Matching 401(k) retirement plan

Paid holidays (floating)

Employee Stock Purchase Plan

Referral incentive program

Job summary

Axogen is seeking an Accounts Payable Specialist to manage PO creation and invoice matching using AvidXchange, ensuring proper coding and approvals in a high-volume environment.

The role requires strong attention to detail, solid organizational skills, and experience with AP automation. You will collaborate with internal teams and vendors to resolve discrepancies and maintain accurate financial records.

Qualifications

• 2 ‑ 4 years of experience in Accounts Payable and Invoice/ Purchase Order matching process.
• Understanding of accounting principles and practices as it relates to Accounts Payable.
• Understanding of purchase orders, receipts / receiving processes.
• Experience using AvidXchange or similar AP automation software: PO matching (2 ‑ way / 3 ‑ way) and workflow routing a plus.
• Strong understanding of approval workflows, departmental changes, spend approval and SOX controls relating to AP.
• Strong organizational, communication, attention to detail, accuracy in data entry, with ability to spot discrepancies.
• Familiarity with GL coding, cost centers, vendor terms.
• Knowledge of tax compliance (e.g. 1099) and vendor management.
• Good communication skills for working with internal stakeholders (workflow teams, purchasing and managers) and external vendors.
• Understanding of compliance, audit requirements for vendor payments.
• Ability to prioritize and manage multiple incoming communication channels (i.e. Multiple email inboxes and Teams channels)
• High School Diploma or equivalent required
• Bachelor's degree in Accounting, Finance, or a related field a plus

Responsibilities

• Create and issue purchase orders (POs) in AvidXchange based on approved requisitions or departments requests.
• Match invoices to purchase orders: 2 ‑ way matching: invoice and PO; 3 ‑ way matching: invoice, PO, and goods/services receipt in the system.
• Verify that PO details (line items, quantities, unit prices) align with invoice. Raise exceptions/discrepancies when mismatches occur.
• Coordinate with departments workflows within the company to resolve mismatches (e.g., missing receipt, wrong quantity, wrong pricing).
• Route Purchase Orders and invoices for approval based on predefined workflows; ensure appropriate electronic approvals are obtained.
• Apply correct general ledger (GL) coding: account codes, cost centers and CAR project codes.
• Maintain and update open POs to reflect changes or cancellations.
• Assist with new vendor onboarding: ensuring proper vendor setup, W ‑ 9, and payment preferences.
• Maintain communication with departments by answering questions, following up on outstanding issues (e.g., blanket POs, one time PO, partial shipments, etc.).
• Maintain an understanding of department projects specific needs to create POs accordingly and match invoices.
• Understand and manage department-specific workflows (e.g., Operations, facilities, IT, etc.) and ensure compliance within each department.
• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Escalate items to Senior AP or Manager if there i

Skills

Attention to detail

Organizational skills

Communication skills

AP automation experience

Multi-channel communication

Problem solving

Education

High School Diploma or equivalent

Bachelor's degree in Accounting, Finance, or related field

Tools

AvidXchange

Job description

Axogen is seeking an Accounts Payable Specialist to manage PO creation and invoice matching using AvidXchange, ensuring proper coding and approvals in a high-volume environment.

The role requires strong attention to detail, solid organizational skills, and experience with AP automation. You will collaborate with internal teams and vendors to resolve discrepancies and maintain accurate financial records.