Accounts Payable Specialist

axogen; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Day-one benefits

Educational assistance

Matching 401(k) retirement plan

Paid holidays (floating)

Employee Stock Purchase Plan

Referral incentive program

Job summary

Axogen is seeking an Accounts Payable Specialist to manage PO creation and invoice matching using AvidXchange, ensuring proper coding and approvals in a high-volume environment.

The role requires strong attention to detail, solid organizational skills, and experience with AP automation. You will collaborate with internal teams and vendors to resolve discrepancies and maintain accurate financial records.

Qualifications

• 2 ‑ 4 years of experience in Accounts Payable and Invoice/ Purchase Order matching process.
• Understanding of accounting principles and practices as it relates to Accounts Payable.
• Understanding of purchase orders, receipts / receiving processes.
• Experience using AvidXchange or similar AP automation software: PO matching (2 ‑ way / 3 ‑ way) and workflow routing a plus.
• Strong understanding of approval workflows, departmental changes, spend approval and SOX controls relating to AP.
• Strong organizational, communication, attention to detail, accuracy in data entry, with ability to spot discrepancies.
• Familiarity with GL coding, cost centers, vendor terms.
• Knowledge of tax compliance (e.g. 1099) and vendor management.
• Good communication skills for working with internal stakeholders (workflow teams, purchasing and managers) and external vendors.
• Understanding of compliance, audit requirements for vendor payments.
• Ability to prioritize and manage multiple incoming communication channels (i.e. Multiple email inboxes and Teams channels)
• High School Diploma or equivalent required
• Bachelor's degree in Accounting, Finance, or a related field a plus

Responsibilities

• Create and issue purchase orders (POs) in AvidXchange based on approved requisitions or departments requests.
• Match invoices to purchase orders: 2 ‑ way matching: invoice and PO; 3 ‑ way matching: invoice, PO, and goods/services receipt in the system.
• Verify that PO details (line items, quantities, unit prices) align with invoice. Raise exceptions/discrepancies when mismatches occur.
• Coordinate with departments workflows within the company to resolve mismatches (e.g., missing receipt, wrong quantity, wrong pricing).
• Route Purchase Orders and invoices for approval based on predefined workflows; ensure appropriate electronic approvals are obtained.
• Apply correct general ledger (GL) coding: account codes, cost centers and CAR project codes.
• Maintain and update open POs to reflect changes or cancellations.
• Assist with new vendor onboarding: ensuring proper vendor setup, W ‑ 9, and payment preferences.
• Maintain communication with departments by answering questions, following up on outstanding issues (e.g., blanket POs, one time PO, partial shipments, etc.).
• Maintain an understanding of department projects specific needs to create POs accordingly and match invoices.
• Understand and manage department-specific workflows (e.g., Operations, facilities, IT, etc.) and ensure compliance within each department.
• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Escalate items to Senior AP or Manager if there i

Skills

Attention to detail

Organizational skills

Communication skills

AP automation experience

Multi-channel communication

Problem solving

Education

High School Diploma or equivalent

Bachelor's degree in Accounting, Finance, or related field

Tools

AvidXchange

Job description

Axogen is committed to building and maintaining a strong and gratifying company culture that fosters professional growth. Our hands-on and personal approach makes transitioning to a new job a seamless and enjoyable process. Most benefits are effective on day one!

Axogen is an equal opportunity employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or veteran status.

Why you'll love working at Axogen:

• Friendly, open, and fun team culture that values unique perspectives
• Company-wide dedication to profoundly impacting patients' lives
• Comprehensive, high-quality benefits package effective on date of hire
• Educational assistance available for all employees
• Matching 401(k) retirement plan
• Paid holidays, including floating holidays, to be used at your discretion
• Employee Stock Purchase Plan
• Referral incentive program

Axogen Mission and Business Purpose

Our business purpose is to restore health and improve quality of life by making restoration of peripheral nerve function an expected standard of care. We aim to lead the markets we serve by always requiring the solutions we offer patients and caregivers provide an improved benefit-to-risk profile as compared to existing standards of care. To ensure we deliver improved benefit-to-risk solutions, we will guide and expect the market and design requirement specifications underlying our engineering, business development, and clinical research activities, objectively target advancements in standards of care.

Job Summary of the Accounts Payable Specialist

The Accounts Payable Specialist is responsible for creating Purchase Order (PO) and invoice matching process for non-inventory services and non-inventory goods using AvidXchange, ensuring that invoices and receipts are accurately matched to POs, coded correctly and approved per department workflows. This role involves high volume processing of invoices and resolving discrepancies in accordance with company policy. The ideal candidate has strong attention to detail, excellent organizational skills, and experience with automated AP systems.

Requirements of the Accounts Payable Specialist

• 2 ‑ 4 years of experience in Accounts Payable and Invoice/ Purchase Order matching process.
• Understanding of accounting principles and practices as it relates to Accounts Payable.
• Understanding of purchase orders, receipts / receiving processes.
• Experience using AvidXchange or similar AP automation software: PO matching (2 ‑ way / 3 ‑ way) and workflow routing a plus.
• Strong understanding of approval workflows, departmental changes, spend approval and SOX controls relating to AP.
• Strong organizational, communication, attention to detail, accuracy in data entry, with ability to spot discrepancies.
• Familiarity with GL coding, cost centers, vendor terms.
• Knowledge of tax compliance (e.g. 1099) and vendor management.
• Good communication skills for working with internal stakeholders (workflow teams, purchasing and managers) and external vendors.
• Understanding of compliance, audit requirements for vendor payments.
• Ability to prioritize and manage multiple incoming communication channels (i.e. Multiple email inboxes and Teams channels)
• High School Diploma or equivalent required
• Bachelor's degree in Accounting, Finance, or a related field a plus

Responsibilities of the Accounts Payable Specialist

The specific duties of the Accounts Payable Specialist include but are not limited to:

• Create and issue purchase orders (POs) in AvidXchange based on approved requisitions or departments requests.
• Match invoices to purchase orders: 2 ‑ way matching: invoice and PO; 3 ‑ way matching: invoice, PO, and goods/services receipt in the system.
• Verify that PO details (line items, quantities, unit prices) align with invoice. Raise exceptions/discrepancies when mismatches occur.
• Coordinate with departments workflows within the company to resolve mismatches (e.g., missing receipt, wrong quantity, wrong pricing).
• Route Purchase Orders and invoices for approval based on predefined workflows; ensure appropriate electronic approvals are obtained.
• Apply correct general ledger (GL) coding: account codes, cost centers and CAR project codes.
• Maintain and update open POs to reflect changes or cancellations.
• Assist with new vendor onboarding: ensuring proper vendor setup, W ‑ 9, and payment preferences.
• Maintain communication with departments by answering questions, following up on outstanding issues (e.g., blanket POs, one time PO, partial shipments, etc.).
• Maintain an understanding of department projects specific needs to create POs accordingly and match invoices.
• Understand and manage department-specific workflows (e.g., Operations, facilities, IT, etc.) and ensure compliance within each department.
• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Escalate items to Senior AP or Manager if there i